Administrative Assistant

Jobtailor; Lyon; Sur place; EUR 32 000 - 45 000; Plein temps

Résumé du poste

Jobtailor is seeking an experienced administrative support professional to assist multiple branches from Lyon. You will handle secretarial tasks, respond to managers, manage Salesforce workflows (quotations, contracts, invoicing), and keep accounts on track across a multi-site network.

The role requires strong communication, service orientation, and the ability to manage multiple tasks with ownership, while supporting procurement, tenders, and routine branch meetings.

Qualifications

• BTS in SME/SMB Management Assistance or a high school diploma.
• Proven initial experience in a similar role.
• Excellent interpersonal and written communication skills.
• Strong service orientation and ownership.

Responsabilités

• Support the Managers of several branches with secretarial duties and branch follow-up.
• Respond to the needs of branch Managers and Mission Managers.
• Handle administrative tasks in Salesforce, including creating quotations, opening contracts, invoicing, and more.
• Manage overdue accounts through phone calls, emails, and letters.
• Handle the administrative aspects of tenders and follow up with procurement departments.
• Handle incoming telephone calls from clients and partners.
• Schedule technical appointments for operator site visits.
• Participate in branch meetings.
• Prepare administrative documents, including letters, emails, quotations, and more.
• Manage PPE and supplies.
• Contribute to branch engagement, team cohesion, and day-to-day activities.
• Support the region’s various branches within a multi-site scope.

Connaissances

Team Spirit

Flexibility

Responsiveness

Dynamism

Service Orientation

Formation

BTS in SME/SMB Management Assistance

High School Diploma

Outils

Salesforce

Microsoft Office

Microsoft 365

Description du poste

• Support the Managers of several branches with secretarial duties and branch follow-up


• Respond to the needs of branch Managers and Mission Managers


• Handle administrative tasks in Salesforce, including creating quotations, opening contracts, invoicing, and more


• Manage overdue accounts through phone calls, emails, and letters


• Handle the administrative aspects of tenders and follow up with procurement departments


• Handle incoming telephone calls from clients and partners


• Schedule technical appointments for operator site visits


• Participate in branch meetings


• Prepare administrative documents, including letters, emails, quotations, and more


• Manage personal protective equipment (PPE) and supplies


• Contribute to branch engagement, team cohesion, and day-to-day activities


• Support the region’s various branches within a multi-site scope

Requirements

• BTS in SME/SMB Management Assistance or a high school diploma


• Proven initial experience in a similar role


• Team spirit, flexibility, and responsiveness


• Dynamism, curiosity, and a strong service orientation


• Excellent interpersonal and written communication skills


• Strong commitment and sense of ownership


• Proficiency in Microsoft Office and the Microsoft 365 environment

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Salesforce for managing quotations and invoicing, alongside excellent interpersonal and written communication skills. Ability to contribute to team cohesion and manage multiple tasks in a dynamic branch environment.

Highest-signal resume keywords

• Salesforce Administration


• Microsoft Office Proficiency


• Quotation Management


• Interpersonal Communication


• Team Collaboration

Hard Skills

• Quotation Management


• Contract Management


• Invoicing


• Tender Administration


• PPE Management

Soft Skills

• Team Spirit


• Flexibility


• Responsiveness


• Dynamism


• Service Orientation

Certifications & Qualifications

• BTS in SME/SMB Management Assistance


• High School Diploma

Industry Keywords

• Branch Support


• Administrative Tasks


• Client Communication


• Procurement Coordination


• Multi-Site Management

Tools & Technologies

• Salesforce


• Microsoft Office


• Microsoft 365