Administration Assistant

Bank of America; Paris; Sur place; EUR 34 000 - 42 000; Plein temps

Avantages offerts par ce poste

Health plan

Commuter pass reimbursement

Maternity/paternity leave

Employee assistance program

Résumé du poste

Bank of America in Paris is seeking an Administrative Assistant to support the Investment Banking Administrative team with confidential tasks, expense processing, and information gathering for bankers.

The role requires superb communication in French and English, strong organizational skills, and proficiency with Word, Excel, PowerPoint and Outlook. You will work in a fast-paced, in-office setting with opportunities for growth.

Qualifications

• Excellent written and verbal English and French communication.
• Fluent in French and English.
• Strong organisational skills with the ability to multitask.
• Professional and confidential handling of information.
• Proactive and independent, with team collaboration.
• Proficient in Microsoft Office Suite.

Responsabilités

• Process expenses using Concur and Ariba systems.
• File call reports weekly in Salesforce.
• Pre-empt and report out-of-policy expenses to Business Manager.
• Ensure Deal Related Expenses (DRE) are captured.
• Establish professional communication with internal stakeholders.
• Handle sensitive and confidential material securely.
• Support bankers with various administrative tasks.

Connaissances

Communication

Bilingual FR/EN

Organizational skills

Team player

Numeracy

Attention to Detail

Outils

Word

Excel

PowerPoint

Outlook

Description du poste

Job Description

Job Title: Administrative Assistant

Location: Paris

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforceand positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development.Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Location Overview

Based in the 8th arrondissement and within the Parisian Golden Triangle, our beautiful Art-Deco era office benefits from luxury modern workspaces, an abundance of natural light and is easily accessible by public transport.

Job Description

We are seeking an Administrative Assistant to join our Paris office, working in a fast‑paced environment. The role sits within the Investment Banking Administrative team and provides support to Bankers

This job is responsible for providing confidential administrative support; key responsibilities include supporting management with administrative tasks, processing expenses, gathering and reporting information relevant to/for the Banker.

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

In return we not only offer the training and support you’d expect from a leading global bank but also the opportunity to grow your career right here in Paris. With exposure to a variety of financial products and the continued year-on-year growth of the team, we can offer excellent mobility and development.

Responsibilities

As an Administrative Assistant your main responsibilities will involve:

• Handling expenses using Concur and Ariba systems – with a general understanding of the bank’s policies
• Filing call reports on a weekly basis using Salesforce
• Pre-empt and highlight to the Business Manager out of policy expenses
• Ensure relevant Deal Related Expenses (DRE) is captured
• Establish professional and effective communication at all levels with internal stakeholders
• Handling sensitive and confidential material and information
• Manage professional responses to telephone calls, taking ownership of queries
• Understanding the internal systems such as Concur (training will be given for all internal systems)

What we are looking for

• Excellent communication skills at all levels written and verbally in French and English
• Confidence at dealing with people of all levels both internally and externally
• Proactive style and ability to work independently and as a team player
• Excellent organisational skills, with the ability to multitask, prioritise effectively, and manage a varied workload in a fast‑paced environment
• Capable to work efficiently in a demanding environment
• Excellent PC skills including Word, Excel, PowerPoint and Outlook
• Flexible approach to overtime and out of hours working patterns
• Mature, calm and professional attitude at all times
• Accuracy and numeracy

Skills

• Attention to Detail
• Customer and Client Focus
• Prioritization
• Adaptability
• Collaboration
• Problem Solving
• Oral Communications
• Recording/Organizing Information
• Written Communications

Benefits of working at Bank of America

France

• At Bank of America, we strive to prioritise employees’ health and wellbeing – it’s what makes us a Great Place to Work.
• Competitive retirement plan in addition to State plans, life and disability assurance.
• Medical Plan provided by the bank as a top-up to Social Security health benefits for you and your family.
• Employees and family members can receive free health advice 24/7 through a range of English and French speaking medical providers.
• Time Savings Account (‘CET’) to save some of your leave days, cash them out or use them later.
• Reimbursement of 50% of your commuter pass.
• We offer paid maternity leave, and paternity leave of up to 26 weeks (16 paid weeks and 10 unpaid), and inclusive family leave arrangements.
• Nursery scheme for children under age 3.
• Works council (‘CSE’) benefits.
• Access to an Employee Assistance Programme for confidential support and help for everyday matters.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering with local charities.
• Opportunity to receive free entry to arts exhibitions sponsored by Bank of America in Paris.

Bank of America

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.