Administration Assistant

Bank of America; Paris; Sur place; EUR 32 000 - 46 000; Plein temps

Avantages offerts par ce poste

Competitive retirement plan

Medical plan for you and family

Commuter pass reimbursement

Maternity/paternity leave

Résumé du poste

Bank of America is seeking an Administrative Assistant for its Paris office to provide confidential administrative support to the Investment Banking team. The role involves expense processing, reporting, and partnering with bankers to ensure efficient operations in a fast-paced environment.

The ideal candidate will be fluent in French and English, highly organized, and comfortable with MS Office. You will contribute to a collaborative, inclusive culture while supporting a range of internal

Qualifications

• Excellent communication skills written and spoken in French and English.
• Strong organizational skills with ability to multitask in a fast-paced environment.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Professional phone etiquette and client-facing poise.

Responsabilités

• Handling expenses using Concur and Ariba systems.
• Filing call reports on a weekly basis using Salesforce Pre-empt and flag out-of-policy expenses.
• Ensure relevant Deal Related Expenses (DRE) are captured.
• Establish professional communication with internal stakeholders at all levels.
• Handling confidential material with discretion and integrity.
• Manage professional responses to telephone calls and queries.
• Understand internal systems; training will be provided for Concur/other tools.
• Work efficiently in a demanding environment with accuracy and numeracy.
• Attention to detail; prioritization; collaboration; problem solving.

Connaissances

Communication

Bilingual FR/EN

Organisational skills

Multitasking

Phone etiquette

MS Office

Outils

Word

Excel

PowerPoint

Outlook

Description du poste

Job Title

Administrative Assistant

Location

Paris

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact.

Location Overview

Based in the 8th arrondissement and within the Parisian Golden Triangle, our beautiful Art-Deco era office benefits from luxury modern workspaces, an abundance of natural light and is easily accessible by public transport.

Job Description

We are seeking an Administrative Assistant to join our Paris office, working in a fast‑paced environment. The role sits within the Investment Banking Administrative team and provides support to Bankers. This job is responsible for providing confidential administrative support; key responsibilities include supporting management with administrative tasks, processing expenses, gathering and reporting information relevant to/for the Banker. The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion. In return we not only offer the training and support you’d expect from a leading global bank but also the opportunity to grow your career right here in Paris. With exposure to a variety of financial products and the continued year-on-year growth of the team, we can offer excellent mobility and development.

Responsibilities

• Handling expenses using Concur and Ariba systems – with a general understanding of the bank’s policies
• Filing call reports on a weekly basis using Salesforce Pre-empt and highlight to the Business Manager out of policy expenses
• Ensure relevant Deal Related Expenses (DRE) is captured
• Establish professional and effective communication at all levels with internal stakeholders
• Handling sensitive and confidential material and information
• Manage professional responses to telephone calls, taking ownership of queries
• Understanding the internal systems such as Concur (training will be given for all internal systems)
• Capable to work efficiently in a demanding environment
• Mature, calm and professional attitude at all times Accuracy and numeracy Skills
• Attention to Detail
• Customer and Client Focus
• Prioritization
• Adaptability
• Collaboration
• Problem Solving
• Oral Communications
• Recording/Organizing Information
• Written Communications

What we are looking for

• Excellent communication skills at all levels written and verbally in French and English
• Confidence at dealing with people of all levels both internally and externally
• Proactive style and ability to work independently and as a team player
• Excellent organisational skills, with the ability to multitask, prioritise effectively, and manage a varied workload in a fast‑paced environment
• Capable to work efficiently in a demanding environment
• Excellent PC skills including Word, Excel, PowerPoint and Outlook
• Flexible approach to overtime and out of hours working patterns
• Mature, calm and professional attitude at all times
• Accuracy and numeracy
• Skills Attention to Detail
• Customer and Client Focus
• Prioritization
• Adaptability
• Collaboration
• Problem Solving
• Oral Communications
• Recording/Organising Information
• Written Communications

Benefits of working at Bank of America France

• Competitive retirement plan in addition to State plans, life and disability assurance.
• Medical Plan provided by the bank as a top-up to Social Security health benefits for you and your family.
• Employees and family members can receive free health advice 24/7 through a range of English and French speaking medical providers.
• Time Savings Account (‘CET’) to save some of your leave days, cash them out or use them later.
• Reimbursement of 50% of your commuter pass.
• We offer paid maternity leave, and paternity leave of up to 26 weeks (16 paid weeks and 10 unpaid), and inclusive family leave arrangements.
• Nursery scheme for children under age 3.
• Works council (‘CSE’) benefits.
• Access to an Employee Assistance Programme for confidential support and help for everyday matters.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering with local charities.
• Opportunity to receive free entry to arts exhibitions sponsored by Bank of America in Paris.

Equal Opportunities and Diversity Statement

Bank of America is an equal opportunities employer and ensures that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio-economic background, responsibility for dependants, family status or physical or mental disability.

We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.