Paris Investment Banking Admin Assistant – Dynamic Role

Bank of America; Paris; Sur place; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Competitive retirement plan

Medical plan provided by bank

Nursery scheme

Résumé du poste

Bank of America in Paris seeks an Administrative Assistant to join the Investment Banking Administrative team, providing confidential support to bankers across levels and Europe. The role emphasizes calendar management, travel arrangements, expenses, and efficient handling of sensitive information.

The ideal candidate will have proven admin experience in financial services, fluent French and English, and a proactive, organized approach suited to a fast-paced, global environment.

Qualifications

• Proven administrative assistant experience preferably in Investment Banking Financial Services environment.
• Excellent communication skills at all levels written and verbally in French and English.
• Confidence at dealing with people of all levels both internally and externally.
• Proactive style and ability to work independently and as a team player.
• Excellent organisational skills, with the ability to multitask, prioritise effectively, and manage a varied workload in a fast‑paced environment.
• Capable to work efficiently in a demanding environment.
• Accurate typing – approx. 50 wpm.
• Flexible approach to overtime and out of hours working patterns.
• Mature, calm and professional attitude at all times.
• Accuracy and numeracy.

Responsabilités

• Diary management, including organising internal/external meetings.
• Arranging conference calls and video conferences internally and externally.
• Booking and making all necessary arrangements for complex domestic and international business travel.
• Handling expenses using Concur and Ariba systems – with a general understanding of the bank’s policies.
• Completing i-Track on a weekly basis as per policy.
• Filing call reports on a weekly basis using Navigator.
• Pre-empt and highlight to the Business Manager out of policy expenses.
• Ensure relevant Deal Related Expenses (DRE) is captured.
• Develop knowledge of banker’s clients, transactions and specific individuals where possible.
• Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants.
• Handling sensitive and confidential material and information.
• Manage professional responses to telephone calls, taking ownership of queries.
• Management of email system, prioritising and responding where appropriate.
• Understanding the internal systems such as Concur Smartforms/Salesforce/Navigator (training will be given for all internal systems).

Connaissances

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Recording/Organizing Information

Research

Written Communications

Outils

Concur

Ariba

Salesforce

Navigator

Word

Excel

PowerPoint

Outlook

Description du poste

Bank of America in Paris seeks an Administrative Assistant to join the Investment Banking Administrative team, providing confidential support to bankers across levels and Europe. The role emphasizes calendar management, travel arrangements, expenses, and efficient handling of sensitive information.

The ideal candidate will have proven admin experience in financial services, fluent French and English, and a proactive, organized approach suited to a fast-paced, global environment.