Academic Operations & Scheduling Coordinator

SKOLAE; Paris; On-site; EUR 26,000 - 36,000; Full time

Job summary

Jobtailor in Paris seeks an administrative coordinator to manage student attendance, document distribution, and classroom logistics. You will coordinate with students, teachers, and the scheduling team to ensure smooth daily operations.

The role requires careful attention to procedures, strong teamwork, and the ability to handle multiple tasks from onboarding new teachers to organizing exams and graduation activities.

Qualifications

• Minimum: Bac+2 in administration, ideally with education experience.
• Strong interpersonal and listening skills.
• Administrative rigor and adherence to procedures.
• Office software skills (Word, Excel, PowerPoint and Internet).
• Ability to work in a team.
• Capacity to be both authoritative and flexible with students and teachers.

Responsibilities

• Daily recording of student attendance.
• Collecting signatures on attendance sheets from students on work-study contracts.
• Distribution of documents to students.
• Receiving and sending emails.
• Organizing class representative elections and weekly contact with class representatives.
• Answering phone calls.
• Welcoming students during breaks and addressing their requests.
• Managing signature sheets.
• Preparing and distributing course tracking sheets to each teacher.
• Daily update of teachers' absences/presence/late arrivals.
• Making photocopies for teachers.
• Onboarding new teachers (site, classrooms, video, extranet).
• Posting timetables on the intranet and notice boards.
• Preparing end-of-semester exams and makeup exams.
• Scheduling exam supervisors and rooms for examinations.
• Managing last-minute changes to room schedules.
• Monitoring absences.
• Collecting student signatures on attendance sheets.
• Updating the CRM.
• Uploading student files to the extranet.
• Contacting teachers at the start of the semester about conduct, assessment methods, timetable.
• Preparing academic committees and drafting minutes.
• Organizing end-of-semester exams.
• Validating exam subjects with course coordinators or Director of Studies.
• Entering exam grades and producing semester grade reports.
• Preparing juries and verifying ECTS with Director of Studies.
• Managing resit sessions (makeup exams).
• Producing photo directories (trombinoscopes).
• Preparing graduation ceremony and gala (financial checks and results).
• Preparing pre-term activities and student welcome packs.
• Organizing classes for the new academic year.
• Allocating elective courses and language groups.
• Assigning students: enrolled subjects, certificates, and other information.

Skills

Interpersonal skills

Teamwork

Administrative rigor

Office software

Education

Bac+2 Administration

Job description

Jobtailor in Paris seeks an administrative coordinator to manage student attendance, document distribution, and classroom logistics. You will coordinate with students, teachers, and the scheduling team to ensure smooth daily operations.

The role requires careful attention to procedures, strong teamwork, and the ability to handle multiple tasks from onboarding new teachers to organizing exams and graduation activities.