Jobs in Finland

Site Administrator, Helsinki, Finland

Mercury is the European leader in construction solutions. We build and manage complex engineering and construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses. We are committed to innovation, with a focus on delivering with certainty.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, and Fire Protection. Mercury values its people and provides challenging opportunities to develop within a supportive team environment that enables individuals to reach their full potential.

• Review and report on the Filekey structure ensuring the general instructions are followed by all.
• Developing and maintaining filing systems
• Collate all personnel documentation and file on the Filekey
• Safe pass/CSCS cards
• Collect & collate information for Management reports
• Maintain the stationary levels in the office and ensuring a stock is maintained.
• Maintain up to date Org Chart
• Document Control when required
• Maintain and track site personnel movements for weekly report
• Request and print out all project permits each week from the Eida system
• Scan all sign in sheets to the project file
• Track holidays for all staff
• Request Dirty Works permits
• Creating SAP Orders
• Ordering Plant through Fleet Tool and Plant and tracking it
• Developing Progress reports
• O&Ms and handover documentation
• Reporting to CM.
• GRN all received site materials
• Organise access/visitor badges for site using E: Sipp machine
• Get test packs signed off and uploaded on to the Eida system
• Provide administration assistance
• Support Site Project Manager, Project Director and Business Unit Director as and when required.
• Dealing with general site team queries
• Monitoring and Inputting hours on timesheets
• Arrange meetings on site and taking minutes
• Database Maintenance
• Filing Site paperwork
• Monitoring and check sign in sheets and delivery dockets
• General Administration Office Duties - Filing, typing, photocopying, organising couriers, faxing etc.
• Time administration
• Documenting the project details
• Notifying the involved for taking appropriate action on the pending documents
• Export files in the required format
• Organising all employee inductions (on and off site facilities)
• Liaising with all inductees regarding induction procedures and outstanding documentation
• Liaising with all departments and subcontractors regarding induction procedure and outstanding documentation
• Arrange meetings on site, booking in visitors.
• All other duties associated with this role

• Strong Administration with minimum 2 years’ experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Excellent telephone manner
• Attention to detail
• Ability to multitask and work under pressure
• Strong interpersonal and organisational skills
• Pride in the quality and presentation of work
• Excellent communication skills

• Experience in the construction or engineering industry is advantageous but not essential
• SAP experience advantageous but not essential as full training will be given

Mercury is an equal opportunities employer.

Mercury on irlantilainen eurooppalainen urakoitsija.

Mercury on Euroopan johtava rakennusratkaisujen valmistaja.

Rakennamme ja hallinnoimme monimutkaisia suunnittelu- ja rakennusprojekteja maailman johtaville yrityksille. Ratkaisumme auttavat tarjoamaan teknologioita ja elämää mullistavia edistysaskeleita, jotka yhdistävät ihmisiä, yhteisöjä ja yrityksiä ja antavat heille mahdollisuuden saavuttaa uskomattomia asioita. Ihmisillämme on rohkeutta olla innovatiivisia. Heidän päättäväisyytensä ja terävä keskittymisensä antavat meille mahdollisuuden toimia varmasti aina ja uudelleen.

Toteutamme asiakkaidemme visioita huippuluokan rakennusratkaisuilla useilla eri aloilla, mukaan lukien yritystietokonekeskukset, edistynyt teknologia ja biotieteet, hyperskaalatut datakeskukset ja palontorjunta.

Mercurylla meidän velvollisuutemme on rohkaista ja tukea ihmisiä toteuttamaan näkemyksensä itsestään. Asetamme heidät toimintamme ytimeen ja tarjoamme haastavia mahdollisuuksia kehittyä mahtavassa tiimissä kannustavassa ympäristössä, jossa he voivat saavuttaa täyden potentiaalinsa.

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