Workforce Coordinator / Workforce Planner

KTS SOLUTION OY; Uusikaupunki; On-site; EUR 40,000 - 60,000; Full time

Job summary

KTS SOLUTION OY in Finland seeks a workforce planning specialist to ensure the right employees are matched to the right projects on time, while managing working hours, holidays, overtime and TES considerations.

The role requires excellent organizational and planning skills, strong communication, confidentiality, and a proactive, independent approach to coordinating several projects simultaneously.

Experience with Excel and HR systems is valued to monitor personnel information accurately.

Qualifications

• Excellent organizational and planning skills.
• Strong communication and interpersonal skills.
• Ability to communicate effectively and professionally with employees.
• Ability to handle confidential personnel matters appropriately.
• Strong attention to detail when monitoring working hours and personnel information.
• Ability to coordinate several projects and staffing requirements simultaneously.
• Good problem-solving and decision-making skills.
• Proactive and independent approach to work.
• Good knowledge of Excel and/or HR, workforce management, or working-time systems.
• Interest in employment legislation and collective agreements.
• Knowledge of the Technology Industry Collective Agreement (TES) is a strong advantage.
• Previous experience in HR, workforce coordination, shift planning, project coordination, or working-time management is considered an advantage.

Responsibilities

• Ensure the right employee is assigned to the right project at the right time.
• Balance working hours, holidays, overtime, and collective agreement requirements.
• Plan and balance working hours in advance to prevent overtime and inefficiencies.
• Coordinate several projects and staffing requirements simultaneously.

Skills

Organizational skills

Planning skills

Communication skills

Confidentiality handling

Attention to detail

Cross-project coordination

Problem-solving

Independent work

Excel / HR systems

Tools

HR software

Job description

The main objective of this position is to ensure that the right employee is assigned to the right project at the right time while working hours, holidays, overtime, and collective agreement requirements are properly managed. The role also aims to ensure efficient use of the company's workforce, maintain a balanced workload, and prevent unnecessary accumulation of overtime by planning and balancing working hours in advance.

What We Are Looking For

• Excellent organizational and planning skills
• Strong communication and interpersonal skills
• Ability to communicate effectively and professionally with employees
• Ability to handle confidential personnel matters appropriately
• Strong attention to detail when monitoring working hours and personnel information
• Ability to coordinate several projects and staffing requirements simultaneously
• Good problem-solving and decision-making skills
• Proactive and independent approach to work
• Good knowledge of Excel and/or HR, workforce management, or working-time systems
• Interest in employment legislation and collective agreements
• Knowledge of the Technology Industry Collective Agreement (TES) is a strong advantage
• Previous experience in HR, workforce coordination, shift planning, project coordination, or working-time management is considered an advantage

Excellent organizational and planning skills, Strong communication and interpersonal skills, Ability to communicate effectively and professionally with employees, Ability to handle confidential personnel matters appropriately, Strong attention to detail when monitoring working hours and personnel information, Ability to coordinate several projects and staffing requirements simultaneously, Good problem-solving and decision-making skills, Proactive and independent approach to work, Good knowledge of Excel and/or HR, workforce management, or working-time systems, Interest in employment legislation and collective agreements, Knowledge of the Technology Industry Collective Agreement (TES) is a strong advantage, Previous experience in HR, workforce coordination, shift planning, project coordination, or working-time management is considered an advantage