People Operations & HRIS Specialist

Nomentia Oy; Espoo; Hybrid; EUR 50,000 - 58,000; Full time

Benefits offered by this job

Lunch benefit

Wellness allowance

Bike benefit

Company phone & mobile plan

Gym access

Job summary

Nomentia Oy is seeking a People Operations & HRIS Specialist to enhance employee experience by delivering high-quality HR services, managing international payroll, and leveraging modern HR technology. You will drive automation and self-service solutions across a flexible hybrid setup in Tampere or Espoo.

The role requires 5+ years in HR ops and payroll, strong HiBob HRIS skills, and excellent communication. English fluency is essential, with Finnish or German a plus.

Qualifications

• 5+ years of experience in HR operations and payroll, including multi-country payroll.
• Strong understanding of HR tools and data management, with HiBob HRIS admin experience.
• Fluent English (written and spoken).
• Finnish and/or German language knowledge is a plus.

Responsibilities

• Provide HR support services across the employee lifecycle, including policies, labor laws, benefits, attendance, and payroll questions.
• Collaborate with HR leaders and external payroll vendors on total compensation, payroll, and benefits.
• Develop HR ticketing tools and a Knowledge Base with the People & Culture team.
• Administer HRIS HiBob (Core, Time & Attendance, Talent, and Compensations) and leverage AI features.
• Support HR system updates, integrations, and related projects to improve data management and efficiency.
• Ensure regular People & Culture presence in Tampere office.

Skills

HR operations

Payroll

HiBob HRIS

English fluency

Tools

HRIS HiBob

Job description

Location

Hybrid model, office location in Tampere (or Espoo) Finland

Key points at a glance

Your mission: As our People Operations & HRIS Specialist, you'll enhance employee experience by delivering high-quality HR services, managing international payroll processes, and leveraging modern HR technology. You'll play a key role in ensuring smooth and efficient people operations and payroll processes, while driving automation and self‑service solutions.

Mindset

This is a hands‑on role for a service‑oriented professional who enjoys improving processes, solving problems, and combining people operations with technology.

Work setup

Flexible hybrid work with opportunities for in‑person collaboration in Tampere or Espoo offices.

Why you shouldn’t apply

If you prefer routine over improvement initiatives, or don’t enjoy working with HR systems and international payroll, this role may not be for you.

Why this role is your next career move

At Nomentia we’re building scalable and people‑focused employee experience. In this role, you’ll sit at the intersection of people, processes, and technology. You’ll help deliver excellent HR services, ensure smooth international payroll operations, develop our HRIS ecosystem, and drive automation and self‑service capabilities that make everyday work easier for everyone. If you’re passionate about employee experience, payroll and HR technology, this is your opportunity.

Role details

• Provide HR Support Services to employees throughout the employee lifecycle, offering guidance on employment conditions and policies, collective agreements and labor laws and supporting employees on their questions about benefits, time and attendance, payroll topics.
• Work closely with HR Compensations & Operations Lead and external payroll vendors on total compensation, payroll and benefits matters.
• Develop the HR ticket management tools and processes as well as Knowledge Base with People & Culture team.
• Work as an admin user of HRIS HiBob (Core, Time&Attendance, Talent and Compensations modules) taking full advantage out of these tools as well AI capabilities in HiBob, Claude.ai and Co‑pilot.
• Utilize existing tools and support the execution of HR system updates, integrations, and related projects aimed at enhancing employee data management and operational efficiency.
• Ensure regular People & Culture team presence in Tampere office.
• Work closely with your core team: Chief People & Culture Officer, HR Compensations and Operations lead and HR & Recruitment Manager, and external payroll vendors.

What success looks like

• In the first 6 months, you’re expected to: Successfully onboard into your role with support from the People & Culture team Received both positive and constructive feedback from your internal customers about the service experience as well the people processes and policies to drive continuous development on the services Optimized HR processes and tools to enhance operational efficiency and data quality providing further self‑service capabilities to personnel.
• Longer term, you’ll be measured by: Your contribution to a positive employee experience The accuracy and compliance of HR data Improvements in HR Operations & Payroll efficiency.

What we’re looking for

• 5+ years experience in HR operations & Payroll responsibilities with exposure to multi‑country payroll processes, preferably from international growth / scale‑up company in IT‑industry.
• Strong understanding of HR tools and data management HiBob HRIS admin user experience.
• Proven ability to support employees and managers with HR‑related queries successfully.
• Experience working with cross‑functional teams in an international set up.
• Strong communication and collaboration skills.
• Fluent English (written and spoken).
• Knowledge of Finnish and German is seen as a plus.

Benefits and practical information

Work setup: Hybrid, with flexible remote work and regular face‑to‑face meetings in Tampere and Espoo officed.

Salary: 4500 - 5200 €/month depending on your skills and experience + up to 10% annual bonus on target level.

• Lunch benefit
• Wellness allowance
• Bike benefit
• Company phone & mobile plan
• Free gym access at Tampere and Espoo offices