Site-Based Document Controller & Project Admin

Convergint Finland Oy; Helsinki; On-site; EUR 40,000 - 62,000; Full time

Job summary

Convergint Finland Oy is seeking a Document Controller / Project Administrator to manage project documentation and administration for mission-critical data center construction environments. The role covers control of drawings, submittals, and acceptance testing records, ensuring compliance and on-time client delivery.

You will support PMs and site teams, prepare reports, coordinate meetings, and maintain filing systems while ensuring site records reflect progress and audit readiness.

Qualifications

• Strong written and verbal communication in English; German helpful.
• Experience maintaining project documentation and administration.
• Comfort with document control, records, and governance requirements.
• Familiarity with construction-site environment and safety records.
• Proactive, detail-oriented, and able to manage multiple tasks.

Responsibilities

• Maintain and manage all project documentation throughout the lifecycle.
• Control revision status of drawings, submittals, specs and design docs.
• Distribute approved docs to teams, contractors, and clients on time.
• Operate document management systems (G suite, Asite, ACC, Viewpoint, Aconex).
• Track workflows: submissions, reviews, approvals, comments.
• Coordinate handover docs and maintain traceability with PM.

Skills

Communication skills

MS Office

Organizational skills

Stakeholder collaboration

Leadership

Initiative

Adaptability

Problem solving

Education

High School Qualifications or Equivalent

Tools

Outlook

Excel

Word

PowerPoint

Gdocs/Suite

Job description

Convergint Finland Oy is seeking a Document Controller / Project Administrator to manage project documentation and administration for mission-critical data center construction environments. The role covers control of drawings, submittals, and acceptance testing records, ensuring compliance and on-time client delivery.

You will support PMs and site teams, prepare reports, coordinate meetings, and maintain filing systems while ensuring site records reflect progress and audit readiness.