Document Controller

Enersense International Oyj; Helsinki; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

Enersense International Oyj is seeking a dedicated Document Controller in Helsinki, Finland, to support a major infrastructure project. The role is permanent, starting as soon as possible, with a focus on document control, IMS compliance, and stakeholder coordination.

The ideal candidate will have at least 2 years of site-based experience, strong organizational skills, and solid IT proficiency, including Microsoft Office. EU working permit is required.

Qualifications

• 2+ years of experience in a similar site-based role.
• Excellent organization and interpersonal skills.
• Advanced IT skills, especially Microsoft Office Suite.
• Experience with knowledge sharing applications is advantageous.

Responsibilities

• Distribute and track documents to ensure stakeholders have access to the latest versions.
• Maintain and update project registers (document, RFI, action log, issue log).
• Analyse data from project logs and highlight overdue items.
• Generate regular reports to support project tracking and status updates.
• Ensure proper storage and version control of documents per procedures.
• Liaise with external consultants and contractors to ensure compliance with standards.
• Support QA, QC and HSE initiatives with audits and documentation compliance.

Skills

Strong organization

Interpersonal skills

IT skills

Knowledge sharing apps

Education

Relevant education for position

Tools

Microsoft Office Suite

Job description

Enersense Engineering is currently seeking a Document Controller to support one of our key clients on a major infrastructure project located in Helsinki, Finland. We are hiring on a permanent basis and the position is set to start as soon as possible.

Main tasks and responsibilities:

• Ensure all project documentation adheres to company standards and the Integrated Management System (IMS)
• Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation (including drawings, schedules, specifications, contracts, submittals, requests for information (RFI), and reports)
• Maintain and update project registers such as the document register, RFI register, action log, and issue log.
• Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items.
• Generate regular reports to support project tracking, including document status updates and overdue reports.
• Ensure accurate storage and version control of documents in compliance with project document control procedures.
• Liaise with external consultants and contractors to ensure their documentation complies with project standards.
• Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance.

Requirements:

• Suitable educational background for the position
• Minimum of 2 years' experience in a similar site-based role
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous

Please note that due to clients urgent need only applicants with a valid working permit / EU-citizenship can be considered.

We manage this recruitment process internally and therefore do not require support from external recruitment agencies.

If you have any questions, please contact: [e-mail]

About us:

We are Enersense's Expert Services team. We deliver qualified and compliant workforce solutions for our clients' demanding technical and engineering projects locally and internationally. Our recruitment team's experts have for a long time been contributing to the success of our customers and Enersense. We have helped our clients to employ over 3000 specialists in various projects across 40 countries globally.