Site Admin & Documentation Coordinator

Mercury Engineering; Helsinki; On-site; EUR 26,000 - 36,000; Full time

Benefits offered by this job

Equal opportunities employer

Job summary

Mercury Engineering is seeking an experienced administrator to support site operations and document control. You will manage filing systems, personnel documentation, and weekly project reports while coordinating with project teams and managers on site.

The role requires strong MS Word/Excel/Outlook skills, effective communication, and the ability to multitask under pressure. SAP experience is advantageous and full training is provided.

Qualifications

• Strong administration experience with minimum 2 years.
• PC literate with Word, Excel, Outlook.
• Ability to liaise and manage all site paperwork.
• Excellent telephone manner.
• Ability to multitask and work under pressure.

Responsibilities

• Review and report on the Filekey structure ensuring the general instructions are followed by all.
• Developing and maintaining filing systems.
• Collate all personnel documentation and file on the Filekey.
• Create SAP Orders and manage project-related administrative tasks.
• Organise access/visitor badges for site using E: Sipp machine.
• Monitor and input hours on timesheets and prepare weekly reports.

Skills

Administration

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Multitasking

Interpersonal skills

Organisational skills

Tools

SAP

Job description

Mercury Engineering is seeking an experienced administrator to support site operations and document control. You will manage filing systems, personnel documentation, and weekly project reports while coordinating with project teams and managers on site.

The role requires strong MS Word/Excel/Outlook skills, effective communication, and the ability to multitask under pressure. SAP experience is advantageous and full training is provided.