Site Administrator

Mercury Engineering; Helsinki; On-site; EUR 26,000 - 36,000; Full time

Benefits offered by this job

Equal opportunities employer

Job summary

Mercury Engineering is seeking an experienced administrator to support site operations and document control. You will manage filing systems, personnel documentation, and weekly project reports while coordinating with project teams and managers on site.

The role requires strong MS Word/Excel/Outlook skills, effective communication, and the ability to multitask under pressure. SAP experience is advantageous and full training is provided.

Qualifications

• Strong administration experience with minimum 2 years.
• PC literate with Word, Excel, Outlook.
• Ability to liaise and manage all site paperwork.
• Excellent telephone manner.
• Ability to multitask and work under pressure.

Responsibilities

• Review and report on the Filekey structure ensuring the general instructions are followed by all.
• Developing and maintaining filing systems.
• Collate all personnel documentation and file on the Filekey.
• Create SAP Orders and manage project-related administrative tasks.
• Organise access/visitor badges for site using E: Sipp machine.
• Monitor and input hours on timesheets and prepare weekly reports.

Skills

Administration

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Multitasking

Interpersonal skills

Organisational skills

Tools

SAP

Job description

Beware of Fraudulent Mercury Job Postings. Fraudsters may be posting fake job listings claiming to be from Mercury. Legitimate Mercury job offers will never ask for personal information or upfront payments. Always verify job postings through official Mercury channels.

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities of the Role:

• Review and report on the Filekey structure ensuring the general instructions are followed by all.
• Developing and maintaining filing systems
• Collate all personnel documentation and file on the Filekey
• Collect & collate information for Management reports
• Maintain the stationary levels in the office and ensuring a stock is maintained.
• Maintain up to date Org Chart
• Document Control when required
• Maintain and track site personnel movements for weekly report
• Request and print out all project permits each week from the Eida system
• Scan all sign in sheets to the project file
• Track holidays for all staff
• Request Dirty Works permits
• Creating SAP Orders
• Ordering Plant through Fleet Tool and Plant and tracking it
• Developing Progress reports
• O&Ms and handover documentation
• Reporting to CM.
• GRN all received site materials
• Organise access/visitor badges for site using E: Sipp machine
• Get test packs signed off and uploaded on to the Eida system
• Provide administration assistance
• Support Site Project Manager, Project Director and Business Unit Director as and when required.
• Dealing with general site team queries
• Monitoring and Inputting hours on timesheets
• Arrange meetings on site and taking minutes
• Database Maintenance
• Filing Site paperwork
• Monitoring and check sign in sheets and delivery dockets
• General Administration Office Duties - Filing, typing, photocopying, organising couriers, faxing etc.
• Time administration
• Documenting the project details
• Notifying the involved for taking appropriate action on the pending documents
• Export files in the required format
• Organising all employee inductions (on and off site facilities)
• Liaising with all inductees regarding induction procedures and outstanding documentation
• Liaising with all departments and subcontractors regarding induction procedure and outstanding documentation
• Arrange meetings on site, booking in visitors.
• All other duties associated with this role

Essential Criteria for the Role:

• Strong Administration with minimum 2 years’ experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Excellent telephone manner
• Ability to multitask and work under pressure
• Strong interpersonal and organisational skills
• Pride in the quality and presentation of work
• Experience in the construction or engineering industry advantage but not essential
• SAP experience advantage but not essential as full training will be given

Mercury is an equal opportunities employer.