Senior Global Workplace Operations Lead

DigitalLand Services (FI) Oy; Helsinki; On-site; EUR 38,000 - 62,000; Full time

Job summary

DayOne is seeking a (Senior) Workplace Specialist to support our Helsinki office. You’ll manage administrative and operational tasks, facility coordination, travel arrangements, invoicing, and vendor administration to keep the workplace efficient.

This hands-on role requires strong organizational skills, attention to detail, multi-tasking in a fast-paced environment, and excellent English and Finnish communication to serve internal teams and external partners.

Qualifications

• Experience in administration, office support, or operations coordination in an international environment.
• Facility coordination and vendor management experience is advantageous.
• Structured, detail-oriented working style with strong organization skills.

Responsibilities

• Support daily office operations to ensure the workplace runs smoothly and efficiently.
• Be the first contact for visitors, vendors and service providers to ensure a professional experience.
• Maintain a functioning office environment, including supplies and onboarding arrangements.
• Process invoices and collaborate with Finance to track submissions and payments.
• Liaise with vendors and coordinate registration and documentation.
• Arrange visits for external vendors for office services and facilities support.
• Assist with workplace safety coordination and compliance with guidelines.

Skills

Administration

Operations coordination

Vendor management

Communication

Organizational skills

English

Finnish

Tools

M365

SAP

Job description

DayOne is seeking a (Senior) Workplace Specialist to support our Helsinki office. You’ll manage administrative and operational tasks, facility coordination, travel arrangements, invoicing, and vendor administration to keep the workplace efficient.

This hands-on role requires strong organizational skills, attention to detail, multi-tasking in a fast-paced environment, and excellent English and Finnish communication to serve internal teams and external partners.