Senior Specialist, Workplace

DigitalLand Services (FI) Oy; Helsinki; On-site; EUR 38,000 - 62,000; Full time

Job summary

DayOne is seeking a (Senior) Workplace Specialist to support our Helsinki office. You’ll manage administrative and operational tasks, facility coordination, travel arrangements, invoicing, and vendor administration to keep the workplace efficient.

This hands-on role requires strong organizational skills, attention to detail, multi-tasking in a fast-paced environment, and excellent English and Finnish communication to serve internal teams and external partners.

Qualifications

• Experience in administration, office support, or operations coordination in an international environment.
• Facility coordination and vendor management experience is advantageous.
• Structured, detail-oriented working style with strong organization skills.

Responsibilities

• Support daily office operations to ensure the workplace runs smoothly and efficiently.
• Be the first contact for visitors, vendors and service providers to ensure a professional experience.
• Maintain a functioning office environment, including supplies and onboarding arrangements.
• Process invoices and collaborate with Finance to track submissions and payments.
• Liaise with vendors and coordinate registration and documentation.
• Arrange visits for external vendors for office services and facilities support.
• Assist with workplace safety coordination and compliance with guidelines.

Skills

Administration

Operations coordination

Vendor management

Communication

Organizational skills

English

Finnish

Tools

M365

SAP

Job description

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe - and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job - it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you’re passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

What You’ll Do

As a (Senior) Workplace Specialist at DayOne, you play a key role in supporting our team and ensuring smooth day-to-day operations at the office. You will manage a variety of administrative and operational tasks, from office facility coordination, travel arrangements to invoice processing and vendor administration, while helping to create an efficient and well-functioning work environment. This is a hands-on, multi-faceted role requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, evolving environment.

Your key responsibilities will include,

• Supporting the daily operations of the office to ensure the workplace runs smoothly and efficiently.
• Acting as the first point of contact for visitors, vendors and service providers to ensure a professional and welcoming experience.
• Maintaining a functioning office environment, including supplies, workspace readiness, and onboarding arrangements.
• Processing invoices in accordance with internal finance procedures and work closely with the Finance team to track invoice submissions and payment status to ensure timely processing.
• Liaising with vendors and coordinating vendor registration processes and maintaining relevant vendor documentation.
• Coordinating and arranging visits for external vendors for office services, maintenance, and facilities support.
• Assisting with workplace safety coordination and ensure compliance with building guidelines where applicable.
• Supporting internal initiatives that enhance workplace experience and employee engagement.

What We’re Looking For

• Previous experience in administration, office support, operations coordination, or a similar role in an international environment.
• Facility coordination and vendor management experience is considered an advantage.
• A structured and detail-oriented working style, with strong organizational skills and the ability to manage multiple priorities.
• Strong communication skills and a service-oriented mindset when working with internal teams and external vendors.
• Comfort working with systems (M365, SAP), documentation, and basic financial processes (e.g. invoices, purchase requests).
• Excellent communication skills in English and Finnish, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.

Why Join DayOne

• Be part of a company scaling fast in a booming industry.
• Work on an international stage with global leaders.
• Shape your career in a culture that values curiosity, agility, and bold thinking.

DayOne is proud to be an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries.

DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond.

Headquartered in Singapore, DayOne’s leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business.

With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub.

As demand for strategically located and customized data centers rises, DayOne's entrepreneurial spirit, customer-first strategy, deep local partnerships, and agile executional capabilities uniquely position us to power the growth ambitions of leading hyperscalers and large enterprises around the world.