Admin Officer - Hamina - 145187

Jones Engineering; Hamina; On-site; EUR 26,000 - 36,000; Full time

Job summary

Jones Engineering is looking for a reliable and detail-oriented Admin Officer to join our team in Finland. This role is key in supporting site operations, coordinating annual leave and rotations, maintaining accurate admin systems and compliance records.

You will be on-site as the principal contact for all admin matters and play an essential part in daily project administration. This fast-paced role requires strong organisation and communication, with training provided.

Qualifications

• Leaving Certificate or equivalent.
• 3+ years in a similar admin or site-based role.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Clear written and verbal communication skills.
• Experience in construction or engineering is an advantage.

Responsibilities

• Support onboarding process for new starters and organise site inductions.
• Maintain daily and weekly trackers (annual leave, site rotations, staff resources).
• Keep databases up to date with site-specific compliance requirements.
• Coordinate accommodation logistics for new starters.
• Liaise with Project Managers, Admin Manager & HR on staff logistics.
• Promote clear communication between site teams and senior staff.
• Report risks and opportunities for process improvements to Admin Manager.

Skills

Communication

Teamwork

Attention to detail

Initiative

Education

Leaving Certificate

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

Company Description

We are a leading engineering services company with a proven track record of high quality, customer focused project delivery for over 130 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Some of the other services we provide include Waste to Energy (BioEnergy), Specialist Lift, Off Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo-Surveying. We offer competitive salaries, financial support for further training, Continuous Professional Development (CPD) leading to chartered status, performance incentives and the ability to progress your career with a world class engineering contractor.

Admin Officer

Location: Hamina, Finland

Company Description

We are a leading engineering services company with a proven track record of high quality, customer focused project delivery for over 130 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Some of the other services we provide include Waste to Energy (BioEnergy), Specialist Lift, Off Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo-Surveying. We offer competitive salaries, financial support for further training, Continuous Professional Development (CPD) leading to chartered status, performance incentives and the ability to progress your career with a world class engineering contractor.

Job Description

Jones Engineering is looking for a reliable and detail-oriented Admin Officer to join our team in Finland. This role is key in supporting site operations, coordinating annual leave and rotations, maintaining accurate admin systems and compliance records. You will be the on-site point of contact for all admin-related matters and play an essential part in maintaining smooth day-to-day project administration. This is a fast-paced role where communication & being highly organised are critical.

Duties

• Supporting the onboarding process for new starters: preparing welcome packs, ensuring everything is set up before their arrival and organising site inductions.
• Maintaining accurate daily and weekly trackers, including:
• Annual leave
• Site rotations
• Staff resources
• Flight and travel logs
• Understanding site-specific compliance requirements and keeping relevant databases up to date (full training provided).
• Supporting accommodation logistics for new starters.
• Ensuring contact lists, trackers and distribution groups are current and well-maintained.
• Liaising with Project Managers, Admin Manager & HR on staff logistics.
• Being the go-to person for admin queries on-site.
• Maintaining and updating master admin files in line with company procedures.
• Assisting with on-site events and social activities as needed.
• Promoting smooth and clear communication between site teams and senior staff/admin.
• Reporting any risks, concerns, or opportunities for improvement to the Admin Manager, with a focus on continuously improving processes and making site operations more efficient and structured.

Skills and Requirements

• Leaving Certificate or equivalent.
• 3+ years' experience in a similar admin or site-based role preferred – however, we will also consider candidates who are highly motivated, eager to learn, and confident using computers and Microsoft Office.
• A positive attitude and willingness to get stuck in – we're looking for someone who brings good energy to the team and helps keep things running smoothly.
• Strong IT skills in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SharePoint is an advantage; however, full training will be provided for the right candidate.
• Clear and confident written and verbal communication skills.
• Excellent organisation and attention to detail.
• Comfortable working both independently and as part of a team.
• Use initiative to suggest improvements and new ideas.
• Prior experience in the construction or engineering industry is an advantage.
• Full training on internal systems and compliance processes will be provided.

Benefits

We offer a competitive salary package commensurate with experience and qualifications. In addition, you will have the opportunity to work in a dynamic and supportive environment, collaborating with industry leaders and contributing to a sustainable future. Our company values work-life balance and encourages professional growth through training and development programs.

Recognising the contributions and respecting our people is core to our culture and values. We are an equal opportunities employer, and we encourage candidates from all backgrounds to apply for roles.