Logistics & Office Operations Specialist

SemiQon; Helsinki; On-site; EUR 40,000 - 58,000; Full time

Job summary

SemiQon in Helsinki seeks a Logistics and Office Administrator to keep day-to-day operations running smoothly, manage shipments, coordinate procurement, and maintain an organized, welcoming office environment.

You will work with suppliers and colleagues across a fast-paced deep-tech setting, ensuring compliance, tracking orders, and supporting travel, meetings, and office projects. This full-time role offers growth opportunities as SemiQon scales its quantum technology efforts.

Qualifications

• Experience in logistics, procurement, or office administration.
• Understanding of export permits and export control regulations is preferred.
• Excellent organizational and ability to multitask.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint).
• Fluency in English and Finnish preferred.

Responsibilities

• Manage logistics operations including shipping and receiving.
• Coordinate import/export activities and customs paperwork.
• Monitor shipments to ensure compliance with regulations.
• Process purchase requests and create purchase orders.
• Coordinate with suppliers to ensure timely deliveries and service quality.
• Track orders and assist with invoice processing.
• Assist with office organization, including inventory management.
• Arrange travel and manage expense reports.
• Schedule meetings and support projects across the organization.
• Support operational and administrative initiatives.

Skills

Logistics experience

Office administration

Organizational skills

Communication skills

English

Finnish

MS Office

Tools

MS Teams

Excel

Word

PowerPoint

Job description

SemiQon in Helsinki seeks a Logistics and Office Administrator to keep day-to-day operations running smoothly, manage shipments, coordinate procurement, and maintain an organized, welcoming office environment.

You will work with suppliers and colleagues across a fast-paced deep-tech setting, ensuring compliance, tracking orders, and supporting travel, meetings, and office projects. This full-time role offers growth opportunities as SemiQon scales its quantum technology efforts.