Logistics and Office Administrator

SemiQon; Helsinki; On-site; EUR 40,000 - 58,000; Full time

Job summary

SemiQon in Helsinki seeks a Logistics and Office Administrator to keep day-to-day operations running smoothly, manage shipments, coordinate procurement, and maintain an organized, welcoming office environment.

You will work with suppliers and colleagues across a fast-paced deep-tech setting, ensuring compliance, tracking orders, and supporting travel, meetings, and office projects. This full-time role offers growth opportunities as SemiQon scales its quantum technology efforts.

Qualifications

• Experience in logistics, procurement, or office administration.
• Understanding of export permits and export control regulations is preferred.
• Excellent organizational and ability to multitask.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint).
• Fluency in English and Finnish preferred.

Responsibilities

• Manage logistics operations including shipping and receiving.
• Coordinate import/export activities and customs paperwork.
• Monitor shipments to ensure compliance with regulations.
• Process purchase requests and create purchase orders.
• Coordinate with suppliers to ensure timely deliveries and service quality.
• Track orders and assist with invoice processing.
• Assist with office organization, including inventory management.
• Arrange travel and manage expense reports.
• Schedule meetings and support projects across the organization.
• Support operational and administrative initiatives.

Skills

Logistics experience

Office administration

Organizational skills

Communication skills

English

Finnish

MS Office

Tools

MS Teams

Excel

Word

PowerPoint

Job description

Do you enjoy creating a well-organized, efficient, and welcoming workplace? Are you at your best coordinating logistics, managing procurement activities, and ensuring daily operations run smoothly? If so, we invite you to join SemiQon's pioneering team. In this role, you'll support the operations behind our quantum technology development and contribute to the success of a growing deep-tech company.

Role overview

As a Logistics and Office Administrator, you will play an important role in supporting the day-to-day operations of our business. You will be involved in logistics and procurement activities, coordinate shipments and purchasing processes, and help maintain an organized, productive, and welcoming office environment. Working closely with colleagues, suppliers, and service providers, you will contribute to the efficient running of our operations while ensuring that key administrative processes are handled effectively. This is a full-time position with opportunities for growth and development within the company.

Key responsibilities

• Manage logistics operations, including shipping, receiving, deliveries, and coordination of domestic and international shipments
• Coordinate import and export activities, including customs documentation, shipping paperwork, and communication with freight forwarders, customs authorities, and logistics partners
• Monitor international shipments and help ensure compliance with applicable customs, trade, and transportation requirements
• Process purchase requests, create purchase orders, and support procurement activities
• Coordinate with suppliers, vendors, and service providers to ensure timely deliveries and service quality
• Track orders, maintain procurement records, and assist with invoice processing
• Help with office organization, including office supplies, inventory management, and workspace coordination
• Assist with travel arrangements, travel logistics, and expense reports
• Schedule meetings and appointments as needed
• Support operational and administrative projects across the organization

Qualifications

• Experience in logistics, procurement, office administration, or a similar support role
• Understanding of export permit processes and export control regulations is preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint)
• Ability to work both independently and collaboratively in a fast-paced environment
• Fluency in English and Finnish is preferred

*A security clearance vetting may be required for the position.

Join us in shaping the quantum future

At SemiQon, your work keeps a fast-moving, deep-tech company running smoothly as we work to reshape the landscape of quantum computing.

About us

SemiQon’s mission is to realize the promise of quantum computing by delivering scalability through powerful, resilient, and cost-effective silicon-based quantum hardware. Its technology builds upon decades of development and know-how from the semiconductor industry, making its cryo-optimized CMOS electronics commercially competitive and well-suited for mass-manufacturing. SemiQon’s first-in-the-world cryo-optimized CMOS electronics deliver scalability and power efficiency to wide-ranging applications in quantum, space, and beyond.