Global Finance & Office Manager — Hybrid/Remote EU

Tolomatic, Inc.; Jämsä; Hybrid; EUR 70,000 - 88,000; Full time

Job summary

Tolomatic, Inc. is seeking a Finance / Office Manager to provide finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic’s Medina, Minnesota headquarters. You will collaborate with the Rüsselsheim team to keep European operations running.

The role manages day-to-day accounting, invoicing, payroll support, compliance, and cross-border coordination across time zones, with hybrid work and occasional international travel.

Qualifications

• Degree in Accounting, Finance, or Business Administration, or equivalent commercial qualification (e.g., Industriekaufmann/-frau or Bilanzbuchhalter/-in).
• At least three years of relevant accounting experience.
• Business fluency in English and German for daily collaboration with the Germany team.
• Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems.
• Accurate with numbers, detail-oriented, and able to work independently with initiative.
• Discretion with confidential information; confident communicating with customers and colleagues.
• Willingness to work in a hybrid setting and coordinate across time zones with Germany.
• Willingness to travel internationally occasionally.
• Preferred: DATEV or German bookkeeping/tax software, HGB reporting, international group, or customs processes.

Responsibilities

• Manage day-to-day bookkeeping, bank reconciliation, and month-end/year-end closing.
• Maintain customer and vendor master data; process invoices and payment schedules.
• Administer customer orders, quotations, order confirmations, and invoices; communicate pricing and deliveries.
• Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation.
• Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
• Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies.
• Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office.
• Collaborate with Tolomatic corporate teams and support special projects.

Skills

Accounting

German language

English language

ERP systems

CRM systems

MS Office

Attention to detail

Discretion

Hybrid work

Travel willingness

Education

Accounting/Finance degree

Industriekaufmann/-frau

Bilanzbuchhalter/-in

Tools

DATEV

Job description

Tolomatic, Inc. is seeking a Finance / Office Manager to provide finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic’s Medina, Minnesota headquarters. You will collaborate with the Rüsselsheim team to keep European operations running.

The role manages day-to-day accounting, invoicing, payroll support, compliance, and cross-border coordination across time zones, with hybrid work and occasional international travel.