Finance / Office Manager

Tolomatic, Inc.; Jämsä; Hybrid; EUR 70,000 - 88,000; Full time

Job summary

Tolomatic, Inc. is seeking a Finance / Office Manager to provide finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic’s Medina, Minnesota headquarters. You will collaborate with the Rüsselsheim team to keep European operations running.

The role manages day-to-day accounting, invoicing, payroll support, compliance, and cross-border coordination across time zones, with hybrid work and occasional international travel.

Qualifications

• Degree in Accounting, Finance, or Business Administration, or equivalent commercial qualification (e.g., Industriekaufmann/-frau or Bilanzbuchhalter/-in).
• At least three years of relevant accounting experience.
• Business fluency in English and German for daily collaboration with the Germany team.
• Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems.
• Accurate with numbers, detail-oriented, and able to work independently with initiative.
• Discretion with confidential information; confident communicating with customers and colleagues.
• Willingness to work in a hybrid setting and coordinate across time zones with Germany.
• Willingness to travel internationally occasionally.
• Preferred: DATEV or German bookkeeping/tax software, HGB reporting, international group, or customs processes.

Responsibilities

• Manage day-to-day bookkeeping, bank reconciliation, and month-end/year-end closing.
• Maintain customer and vendor master data; process invoices and payment schedules.
• Administer customer orders, quotations, order confirmations, and invoices; communicate pricing and deliveries.
• Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation.
• Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
• Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies.
• Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office.
• Collaborate with Tolomatic corporate teams and support special projects.

Skills

Accounting

German language

English language

ERP systems

CRM systems

MS Office

Attention to detail

Discretion

Hybrid work

Travel willingness

Education

Accounting/Finance degree

Industriekaufmann/-frau

Bilanzbuchhalter/-in

Tools

DATEV

Job description

FINANCE / OFFICE MANAGER

Tolomatic, Inc. · Medina, MN · Full-time, permanent · Hybrid · Reporting to the CFO · Full remote support for Tolomatic Europe GmbH (Rüsselsheim am Main, Germany)

Role Overview

The Finance / Office Manager provides full finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic’s Medina, Minnesota headquarters. This role partners closely with the small, close-knit team in Rüsselsheim am Main, Germany, to keep the European business running effectively. The position manages day-to-day accounting, reporting, order and sales administration, logistics, payroll support, compliance, and general office coordination. It also works with Tolomatic corporate teams, customers, suppliers, tax advisors, auditors, public authorities, and external service providers. This is a full-time, permanent role reporting to the CFO and requiring daily remote collaboration across time zones.

Key Responsibilities

• Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting.
• Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution.
• Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers.
• Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting.
• Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
• Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies.
• Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office.
• Collaborate with Tolomatic corporate teams and support special projects.

What You Bring

• Degree in Accounting, Finance, or Business Administration, or an equivalent commercial qualification such as Industriekaufmann/-frau or Bilanzbuchhalter/-in.
• At least three years of relevant accounting experience.
• Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team.
• Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems.
• Accuracy with numbers and details, with the ability to work independently, set priorities, and take initiative.
• Discretion with confidential information and confidence communicating with customers and colleagues.
• Ability and willingness to work in a hybrid setting and coordinate with colleagues in Germany across the time-zone overlap.
• Willingness to travel internationally on an occasional basis, including to the Rüsselsheim facility.
• Preferred: Experience with DATEV or comparable German bookkeeping or tax software, HGB reporting, an international group, or customs processes.

Benefits & Well-Being

Good work deserves real support. Our benefits are built to take care of you and your family, on the job and off.

Health & Wellness

• Medical & dental coverage for you and your family.
• Company-paid life insurance.
• Short- and long-term disability protection.
  Financial Well-Being
• 401(k) with company contribution.
• Profit sharing: when Tolomatic does well, you share in it.
• Tuition reimbursement toward degrees and certifications.
  Work & Life
• Paid time off that grows with your tenure.
• Flexible scheduling
  Beyond the Job
• We give back: paid volunteer time and company-sponsored opportunities let our team support the causes they care about, on the clock.
• We invest in the next generation: our annual Science, Technology, Engineering & Math (STEM) Day brings employees' children on-site to see what their parents build
• We build responsibly: sustainability is part of how we operate. We plant trees for every actuator sold, and we recycle tens of thousands of pounds of aluminum, steel, and cardboard each year.
• We make room for connection: company gatherings and other activities to bring the team together beyond day-to-day work.

Compensation

$80,000-$100,000/year

Why Join Tolomatic?

• Make a Real Impact: You won’t be a cog in the machine here. With a small, agile team, your work will be seen, valued, and have a direct impact on the business.
• Work With Purpose: Our products help manufacturers build smarter, safer, and more sustainable operations, from EVs to medical devices to food production.
• Collaborative Culture: We believe in open communication, mutual respect, and working together across departments to get things done.
• Supportive Environment: Whether it’s learning a new tool or exploring a fresh idea, we encourage curiosity and continuous growth.
• Stability and Innovation: We’ve been around for decades, but we’re always pushing forward, with digital at the center of how we evolve.
• Grow Your Career: A smaller company does not mean a smaller career. Tolomatic has a long history of growing people from within, promoting into new roles, funding degrees and certifications, and giving curious people room to take on more.

About Tolomatic

We're the Trusted Partner When Motion Matters. Tolomatic designs and manufactures premium electro-mechanical actuation solutions trusted in both industrial and defense applications. Our actuators are at the heart of the automation revolution, advancing electric vehicle manufacturing, optimizing food production, enhancing patient outcomes, and more. We’re a tight-knit team that takes pride in building world-class automation equipment and lasting relationships with our customers. For over 70 years, Tolomatic has been a family-owned company and has become an innovative leader in pneumatic and motion control products with a global reach. Tolomatic is a leading supplier of electrical linear actuators, electric linear motion control, and pneumatic actuators and cylinders, and has earned its industry-wide reputation for designing and manufacturing highly durable and reliable products for a variety of industries including packaging, material handling, medical, food processing, automotive, semiconductor, and general automation.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.