Executive Assistant to Deans — Flexible, Remote & Multisite

Oulun yliopisto; Oulu; Hybrid; EUR 29,000 - 35,000; Full time

Benefits offered by this job

ePassi benefits

Flexible multi-site & remote work

Saturdays not counted in holiday

Job summary

Oulu University’s Oulu Business School is seeking an Executive Assistant for a permanent position to support the deans and faculty bodies, manage contracts and events, and coordinate across multiple sites.

The role requires a higher education degree, strong MS Office skills, fluent Finnish and English, initiative, and excellent interpersonal cooperation; flexible multi-site and remote work opportunities are offered.

Qualifications

• Bachelor's degree or higher (e.g., BBA).
• Experience in executive assistant roles.
• Excellent MS Office skills with PowerPoint and Excel.
• Fluent Finnish and English (written and spoken); other languages a plus.
• Demonstrated initiative and strong interpersonal skills.

Responsibilities

• Support deans in administrative matters.
• Act as secretary for faculty bodies including the faculty council, management team, and docent committee, and participate in faculty recruitments.
• Prepare and manage contracts and other documents (Dynasty, Mepco).
• Arrange faculty events and room bookings.
• Support research unit heads in premises management and access control.
• Organize visits and receive guests.
• Act as a reviewer for expense reports and manage credit cards.
• Handle fee and travel matters.

Skills

MS Office

PowerPoint

Excel

Interpersonal skills

Initiative

Education

Bachelor's degree (e.g., BBA)

Tools

Dynasty

Mepco

Job description

Oulu University’s Oulu Business School is seeking an Executive Assistant for a permanent position to support the deans and faculty bodies, manage contracts and events, and coordinate across multiple sites.

The role requires a higher education degree, strong MS Office skills, fluent Finnish and English, initiative, and excellent interpersonal cooperation; flexible multi-site and remote work opportunities are offered.