Executive Admin: Chief of Staff to the CEO

Nokia Oyj; Espoo; On-site; EUR 42,000 - 64,000; Full time

Job summary

Nokia Oyj is seeking an Executive Administrator to support the Chief of Staff to the CEO in Espoo. The role focuses on executive support, calendar coordination, travel planning, and ensuring meetings and communications run smoothly in a fast-paced environment.

The ideal candidate will be highly organized, reliable, and eager to gain experience supporting senior leaders. Proficiency with Microsoft 365 and an openness to AI-assisted note-taking and drafting are valued.

Qualifications

• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• Clear written and verbal communication.
• Ability to prioritise tasks and manage multiple requests.

Responsibilities

• Provide day-to-day administrative support to the Chief of Staff.
• Assist with managing a complex and evolving calendar, ensuring alignment to priorities.
• Coordinate meetings, including scheduling, logistics, and confirmations.
• Support travel planning and basic expense coordination where needed.
• Maintain simple trackers, action logs, and schedules.

Skills

Organisational Skills

Time Management

Attention to Detail

Written & Verbal Communication

Prioritisation

Proactive & Reliable

Stakeholder Collaboration

Discretion

Tools

Microsoft 365

AI tools (Copilot)

Job description

Nokia Oyj is seeking an Executive Administrator to support the Chief of Staff to the CEO in Espoo. The role focuses on executive support, calendar coordination, travel planning, and ensuring meetings and communications run smoothly in a fast-paced environment.

The ideal candidate will be highly organized, reliable, and eager to gain experience supporting senior leaders. Proficiency with Microsoft 365 and an openness to AI-assisted note-taking and drafting are valued.