Document Controller

Cititec; Helsinki; On-site; EUR 48,000 - 68,000; Full time

Benefits offered by this job

Relocation assistance for EU nationals

Job summary

Cititec seeks an experienced Document Controller for a hyperscale data centre construction project in Helsinki, Finland. You will oversee day-to-day document control, ensuring accurate registration, control, distribution and maintenance of project documentation while supporting the project team.

Key duties include liaising with subcontractors, suppliers and clients, ensuring compliance with procedures, and contributing to commercial reporting and decision-making.

Qualifications

• Previous experience as a Quantity Surveyor or similar role in construction.
• Experience managing commercial aspects of projects and cost control.
• Strong numerical, analytical and organisational skills.
• Excellent communication, negotiation and stakeholder management abilities.

Responsibilities

• Manage the day-to-day document control function for the project.
• Ensure project documentation is registered, controlled, distributed and maintained per procedures.
• Support the Commercial Manager and Project Manager with reporting and decision-making.
• Liaise with subcontractors, suppliers, clients and the project team to ensure documentation accuracy and compliance.

Skills

Numerical

Analytical thinking

Organisational skills

Communication & stakeholder management

Independence & multitasking

Education

Degree in Quantity Surveying, Construction or related discipline

Tools

Microsoft Office (Excel preferred)

Job description

We are currently seeking an experienced Document Controller to join a major hyperscale data centre construction project in Helsinki, Finland. The successful candidate will be responsible for managing the day-to-day document control function, ensuring all project documentation is accurately registered, controlled, distributed and maintained, while supporting the project team and ensuring compliance with project procedures and requirements.

Key Responsibilities

• Manage the commercial aspects of the project from procurement through to completion.
• Prepare and monitor budgets, valuations, forecasts and cost reports.
• Manage subcontractor procurement, payments, variations and final accounts.
• Monitor project costs and identify commercial risks and opportunities.
• Review contracts, drawings, specifications and commercial documentation.
• Liaise with subcontractors, suppliers, clients and the wider project team.
• Support the Commercial Manager and Project Manager with commercial reporting and decision-making.
• Ensure all commercial activities are delivered in line with company procedures and contractual requirements.

Requirements

• Previous experience as a Quantity Surveyor within the construction industry.
• Relevant degree or qualification in Quantity Surveying, Construction or a related discipline.
• Experience managing the commercial aspects of construction projects.
• Strong understanding of construction contracts, procurement and cost control.
• Experience managing subcontractors, valuations, variations and final accounts.
• Strong numerical, analytical and organisational skills.
• Excellent communication, negotiation and stakeholder management skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Ability to work independently and manage multiple commercial priorities.
• Data centre / mission-critical construction experience is highly desirable.

Lucrative relocation packages are available for candidates with EU right to work.