Customer Operations Specialist

Telko; Espoo; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Telko in Espoo, Finland, is seeking a Customer Operations Specialist to own day-to-day operations from order entry to delivery. You will be the key operational contact for customers and collaborate with Sales, Supply Chain and partners to ensure reliable deliveries.

This role requires strong communication, accurate order management, Excel and ERP experience (M3 preferred) and fluency in Finnish and English.

Qualifications

• Previous experience in customer service, order management or supply chain.
• Bachelor’s degree or vocational qualification.
• Service-minded and customer-oriented approach.
• Structured, proactive and solution-oriented working style.
• Strong communication and collaboration skills.
• Ownership mindset to manage customer needs and operational details.
• Understanding of order-to-cash processes in a supply chain.
• Experience with ERP systems and CRM tools (HubSpot).
• Knowledge of logistics and delivery processes with warehouses/partners.
• Good Excel skills and basic reporting.
• Finnish and English fluency.

Responsibilities

• Manage full order-to-delivery process in our ERP systems.
• Act as primary operational contact for customers and build relationships.
• Prepare and manage customer documentation including order confirmations and Certificates of Analysis.
• Maintain customer master data, manuals and guidelines.
• Provide sales support including pricing and quotations using HubSpot.
• Collaborate with Sales, warehouse, logistics partners to ensure timely deliveries.
• Contribute to customer satisfaction and continuous service improvement.

Skills

Customer service

Order management

Supply chain

ERP systems

HubSpot

Teamwork

Fluent Finnish

Fluent English

Education

Bachelor's degree or vocational qualification

Tools

HubSpot

M3 ERP

Job description

Location: Espoo, Finland (Keilaranta 17) — Hybrid with set office days
Application deadline: 15.11.2026
www.telko.com

We are looking for a skilled Customer Operations Specialist to join our Supply Chain organization and help us deliver an excellent customer experience.

As a Customer Operations Specialist, you will play an important role in ensuring smooth day-to-day customer operations from order entry to delivery. You will act as the primary operational contact for customers, representing their needs internally and working closely with Sales, Supply Chain and other stakeholders. In this role, proactive communication, accurate order management and strong collaboration are key to ensuring reliable deliveries and high-quality customer service.

Your Key Responsibilities

• Manage the full order-to-delivery process from order entry to delivery in our ERP systems

• Act as the primary operational contact for customers and build strong relationships through proactive communication

• Prepare and manage customer documentation, including order confirmations, Certificates of Analysis and customer-specific instructions

• Maintain customer master data, manuals and operational guidelines

• Provide sales support for selected customers, including pricing, quotations and coordination using tools such as HubSpot

• Collaborate closely with Sales, warehouse operations, logistics partners and other stakeholders to ensure accurate and timely deliveries

• Contribute actively to customer satisfaction, loyalty and the continuous improvement of our service quality

What We’re Looking For

• Previous experience in customer service, order management or supply chain

• Relevant educational background, such as a Bachelor’s degree or vocational qualification

• A service-minded and customer-oriented approach

• A structured, proactive and solution-oriented way of working

• Strong communication and collaboration skills and a genuine team-player mindset

• A strong sense of ownership and the ability to manage customer needs and operational details effectively

• Understanding of customer operations and order-to-cash processes in a supply chain environment

• Experience with ERP systems, preferably M3, and CRM tools such as HubSpot

• Understanding of logistics and delivery processes involving warehouses and transport partners

• Good Excel skills and experience with basic reporting

• AI skills are considered an advantage

• Fluent written and spoken Finnish and English

What We Offer

• An interesting role at the heart of our customer and supply chain operations

• The opportunity to work closely with customers and colleagues across different functions in an international environment

• A positive and autonomous work environment where you can take ownership of your work

• A collaborative culture where continuous improvement and sharing ideas are encouraged

• Competitive salary and benefits package