Planning and Fulfilment Specialist

ABB; Helsinki; On-site; EUR 42,000 - 64,000; Full time

Job summary

ABB in Helsinki is seeking a Planning and Fulfilment Specialist to manage and coordinate logistics operations, ensuring equipment, spare parts, and battery deliveries move efficiently through the supply chain and meet internal and external service levels.

The role covers monitoring shipments, inventory control, and transportation coordination, working with factories, warehouses, and customers to ensure timely deliveries and proactive communication throughout the order lifecycle.

Qualifications

• Experience in logistics, supply chain, warehouse operations, or order management.
• Knowledge of SAP and Microsoft Excel.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent communication and stakeholder management skills.
• Systematic and detail-oriented approach.
• Ability to work independently and identify next steps proactively.
• Customer-focused mindset and strong problem-solving skills.
• Fluency in English and Finnish, both written and spoken.

Responsibilities

• Purchase ordering for equipment and materials.
• Coordinating shipments and transportation activities.
• Monitoring order and delivery status throughout the entire logistics chain.
• Proactively communicating delivery schedules, delays, and updates to customers and stakeholders.
• Collaborating with factories and logistics service providers to ensure on-time deliveries.
• Managing and optimizing inventory levels across multiple warehouse locations.
• Visiting local warehouse facilities regularly to coordinate deliveries.
• Identifying opportunities for process improvements and contributing to logistics and warehouse development initiatives.
• Ensuring logistics processes are followed from order placement through final delivery.

Skills

Logistics & supply chain

Warehouse operations

Order management

Stakeholder management

Communication skills

Independent working

Problem solving

Fluency in English and Finnish

Tools

SAP

Microsoft Excel

Job description

This position reports to:

Project Manager

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Your Role And Responsibilities

As a Planning and Fulfilment Specialist, you will play a key role in managing and coordinating logistics operations. You will ensure that for example equipment, spare parts, and battery deliveries move efficiently through the supply chain while maintaining high service levels for both internal and external stakeholders.

In this independent role, you will be responsible for monitoring shipments, managing inventory levels, coordinating transportation, and maintaining accurate order documentation. You will work closely with factories, logistics partners, warehouses, and customers to ensure timely deliveries and proactive communication throughout the order lifecycle. This role will be located in Pitäjänmäki, Helsinki and role require almost daily absence in the office or warehouse.

You will be mainly accountable for:

• Purchase ordering for equipment and materials
• Coordinating shipments and transportation activities
• Monitoring order and delivery status throughout the entire logistics chain
• Proactively communicating delivery schedules, delays, and updates to customers and stakeholders
• Collaborating with factories and logistics service providers to ensure on-time deliveries
• Managing and optimizing inventory levels across multiple warehouse locations
• Supporting warehouse operations and ensuring inventory accuracy and organization
• Visiting local warehouse facilities regularly to coordinate incoming and outgoing deliveries
• Identifying opportunities for process improvements and contributing to logistics and warehouse development initiatives
• Ensuring logistics processes are followed consistently from order placement through final delivery

Qualifications For The Role

• Experience in logistics, supply chain, warehouse operations, order management, or a related field
• Knowledge of SAP and Microsoft Excel
• Solid organizational skills with the ability to manage multiple tasks simultaneously
• Excellent communication and stakeholder management skills
• A systematic and detail-oriented way of working
• Ability to work independently and proactively identify next steps and required actions
• Customer-focused mindset and strong problem-solving skills
• Fluency in English and Finnish, both written and spoken

More About Us

ABB Smart Power provides energy distribution solutions for data centers, industrial and manufacturing plants, critical infrastructure and commercial buildings. The Division’s technical teams work closely with industry partners, delivering advanced solutions that support rapid growth, energy transition, and sustainability objectives. The Division’s portfolio includes industrial circuit breakers, low-voltage systems, motor starting applications, and safety devices like switches and relays. Its Power Protection unit supports the world’s largest data center companies with advanced energy-efficient UPS solutions. The Division’s ABB Ability Energy Manager provides a scalable, easy-to-use platform that helps organizations save energy and reduce CO2 emissions.

Our culture and benefits reflect our values: courage, care, curiosity and collaboration. The most appreciated benefits according to our personnel are at the moment e.g. an annual performance bonus, employee share acquisition program, continuous learning opportunities, and other wellbeing and family benefits.

For more information, please contact Project Manager Juho Laine- Ylijoki [phone]. Available for phone calls: 21-23rd of October between 10:00-14:00 and 26-27th of October between 12:00-15:00,

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.