Commissioning Site Administrator

Winthrop Technologies Ltd.; Helsinki; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and benefitspackage

Job summary

Winthrop Technologies Ltd is seeking a Commissioning Site Administrator to join our Helsinki, Finland team. You will support the commissioning effort by ensuring efficient management, control, and distribution of project documentation across the IMS framework.

Key responsibilities include maintaining records, coordinating stakeholders, and ensuring timely reviews and approvals while adhering to IMS standards, documenting processes, and supporting administrative tasks as required.

Qualifications

• Previous experience in a document control, project administration, or site-based administration role, ideally within construction, engineering, or data centre environments.
• Excellent organisational skills with strong attention to detail.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook – Bonus if you have experience in Nexxus.
• Experience using document management and knowledge-sharing platforms is advantageous.
• Ability to manage multiple priorities and work effectively in a fast-paced project environment.
• Strong interpersonal skills with the ability to engage confidently with a diverse range of stakeholders.

Responsibilities

• Ensure all project documentation complies with Winthrop's Integrated Management System (IMS) standards and procedures.
• Manage and maintain commissioning documentation, ensuring records remain accurate, organised, and up to date.
• Coordinate the distribution and receipt of documentation to relevant stakeholders across the project team.
• Monitor document workflows and ensure timely submission, review, and approval processes.
• Maintain comprehensive document registers and records.
• Ensure all project documentation, including drawings, specifications, schedules, contracts, technical submittals, RFIs, reports, and commissioning records, is correctly stored and controlled.
• Support the commissioning team with administrative and reporting requirements as needed.
• Liaise with project teams to ensure documentation requirements are met throughout the commissioning process.
• Ensure that all documentation complies with our standard Integrated Management System documentation

Skills

Organisational skills

Attention to detail

English communication

MS Office

Excel

Word

Outlook

Nexxus

Interpersonal skills

Stakeholder engagement

Multitasking

Project administration

Tools

Excel

Word

Outlook

Nexxus

Job description

Winthrop Technologies is a dedicated data centre delivery partner providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe.

Winthrop specialises in providing turnkey data centre solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.

Winthrop has grown to become the leading and most trusted company in our sector and is the only dedicated Data Centre delivery partner in Europe.

We are currently constructing multiple turnkey data centre projects in 7 different European countries, equating to over 430 MW of IT load in flight.

As part of our continued growth, we are seeking a Commissioning Site Administrator to join our expanding team in Helsinki, Finland.

The Commissioning Administrator will play a key role in supporting the commissioning team by ensuring the efficient management, control, and distribution of project documentation. The successful candidate will help maintain document accuracy, compliance, and accessibility throughout the project lifecycle.

Responsibilities:

• Ensure all project documentation complies with Winthrop's Integrated Management System (IMS) standards and procedures.


• Manage and maintain commissioning documentation, ensuring records remain accurate, organised, and up to date.


• Coordinate the distribution and receipt of documentation to relevant stakeholders across the project team.


• Monitor document workflows and ensure timely submission, review, and approval processes.


• Maintain comprehensive document registers and records.


• Ensure all project documentation, including drawings, specifications, schedules, contracts, technical submittals, RFIs, reports, and commissioning records, is correctly stored and controlled.


• Support the commissioning team with administrative and reporting requirements as needed.


• Liaise with project teams to ensure documentation requirements are met throughout the commissioning process.


• Ensure that all documentation complies with our standard Integrated Management System documentation

• Previous experience in a document control, project administration, or site-based administration role, ideally within construction, engineering, or data centre environments.


• Excellent organisational skills with strong attention to detail.


• Strong written and verbal communication skills in English.


• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook – Bonus if you have experience in Nexxus.


• Experience using document management and knowledge-sharing platforms is advantageous.


• Ability to manage multiple priorities and work effectively in a fast-paced project environment.


• Strong interpersonal skills with the ability to engage confidently with a diverse range of stakeholders.

• Join Europe's leading dedicated data centre delivery partner.


• Work on some of the largest and most complex mission-critical projects in Europe.


• Be part of a collaborative and high-performing team environment.


• Access ongoing training, development, and career progression opportunities.
  
• Competitive salary and benefits package.


• Opportunity to contribute to a rapidly growing and innovative industry.

Winthrop Technologies Ltd are an equal opportunities employer