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Administrative Assistant - Platform Management
Job summary
An international service provider in Barcelona is seeking an Administrative and Platform Manager to support customer invoicing and contracting needs. The ideal candidate should have experience in a shared service center, be fluent in English and French, and possess strong organizational skills. This role offers a permanent contract with a competitive salary, meal vouchers, and opportunities for career growth in a multicultural environment.
Benefits
Qualifications
- Experience in a shared service center or administrative environment.
- Experience in Accounts Payable and/or Billing Customer Service.
- Ability to work independently and take initiative.
Responsibilities
- Managing portal rejections and following up with sales and finance teams.
- Participating in the implementation of new platform functionalities.
- Generating and assessing reports, ensuring accuracy and timeliness.
Skills
Tools
Blu Selection
Barcelona, Spain
Other
Yes
18108004315221196832460
2
23.07.2025
06.09.2025
Company Description: Your Future Company. An international SSC widely acknowledged as an excellent service provider for companies across Europe is looking for experts in finance, administration, marketing, IT, HR, and recruitment to join their hub in Barcelona. They offer a dynamic and multicultural environment with a team including talents from more than 30 different nationalities, working on high-quality standards.
Job Description: Are you looking for a position that combines customer service and technical support? Are you organized and customer-focused? Do you seek an international environment with growth and development opportunities? If so, this offer is perfect for you!
Your responsibilities as an Administrative and Platform Manager:
- Working with sales teams to understand and document new customer invoicing and contracting needs.
- Posting and integrating contracts and invoices on different customer platforms according to guidance and deadlines.
- Managing portal rejections and following up with sales and finance teams for complex cases.
- Following up on invoice postings.
- Participating in the implementation of new platform functionalities and process improvements.
- Working closely with various teams to automate and optimize platform processes.
- Providing accurate and timely responses to queries related to platforms, invoicing, or contracting.
- Generating and assessing reports, creating, distributing, and managing them.
- Executing procedures to ensure reports and documents are completed accurately and on time.
- Keeping documentation up to date.
Qualifications:
- Experience working in a shared service center or administrative environment.
- Experience in Accounts Payable and/or Billing Customer Service.
- Effective collaboration with international and cross-functional teams.
- Fluency in English and native-level French; Spanish is a plus.
- Attention to detail and accuracy.
- Customer-focused with excellent communication skills.
- Strong organizational skills and ability to work under pressure.
- Proficiency in Excel.
- Ability to work independently, take initiative, and pursue continuous improvement.
Additional Information:
- Permanent Contract
- Salary aligned with experience and market standards
- Meal vouchers
- International environment
- Career opportunities
- Starting date: ASAP
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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