Student Admissions & Outreach Coordinator

International Schools Partnership Limited; Madrid; Presencial; EUR 26.000 - 34.000; Jornada completa

Descripción de la vacante

Pall Spain, part of Pall Corporation, is seeking a Logistics & Administrative Coordinator based in Madrid on-site. The role provides comprehensive logistics and administrative support to multiple Lines of Business, ensuring smooth daily operations and high service levels to internal and external customers.

You will report to the General Administration Manager and coordinate parcels, shipments, documentation, and facility activities, while supervising external maintenance and service providers

Formación

• Experience in logistics operations and courier coordination.
• Experience in administrative functions.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Spanish and English B1 level.

Responsabilidades

• Logistics Operations: provide comprehensive logistics support to Pall Spain across multiple Lines of Business.
• Administrative Support across Pall Spain, coordinating documentation, shipments and related tasks.
• Facility & Meeting Room Support: supervise facility works and escort external maintenance or service providers on-site.

Conocimientos

Logistics operations

Administrative functions

Organizational skills

English B1

Descripción del empleo

Description

Project Summary:

The overall objective (Impact) to which this action contributes is:
To assist the European Commission in facilitating spaces for dialogue (in-person and virtual) and consultations at global and regional level with civil society networks, foundations and associations of local authorities and EU institutions and Member States, mainly through the Policy Forum on Development (PFD), and ad hoc consultations. To support the European Commission in exploring new avenues of cooperation with CSOs, foundations and LAs and guiding the organisations in this regard. To contribute to the drafting of concept notes, regular updates on policy issues related to and raised by civil society, foundations and associations of local authorities and contribute in background papers, and other material relevant for the dialogue.

Qualifications and Skills:

• At least a university degree (Bachelor or equivalent) in event management or other relevantdiscipline. This diploma may be replaced by 3 years of work experience in logisticorganisationand managing events, conferences in addition to the 7 years requirement under the general professional experience.
• C1 level of English and French.
• at least B2 level of Spanish will be considered as an asset.

General Professional Experience:

At least 7 years of experience in logisticorganisationof international conferences and events.

Specific Professional Experience:

At least 3 years of experience in international contract management related to eventorganisation(including contracting of short-term experts and services providers, and management of invoicing).

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Belgium Remote Office (BE99)

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Pall Corporation, one of Danaher's ( 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact. You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life. As a global leader in high-tech filtration, separation, and purification, Pall Corporation thrives on helping our customers solve their toughest challenges. Our products serve diverse, global customer needs across a wide range of applications to advance health, safety and environmentally responsible technologies. From airplane engines to hydraulic systems, scotch to smartphones, OLED screens to paper-everyday Pall is there, helping protect critical operating assets, improve product quality, minimize emissions and waste, and safeguard health. For the exponentially curious, Pall is a place where you can thrive and amplify your impact on the world. Find what drives you on a team with a more than 75-year history of discovery, determination, and innovation. Learn about the Danaher Business System ( which makes everything possible.

The Logistics & Administrate Coordinator is responsible for providing comprehensive logistics and administrative support to Pall Spain across multiple Lines of Business (Energy, F&B, Sales Systems, SLS, FSE teams, and Cytiva). The role ensures the efficient management of parcels, equipment, shipments, documentation, facility support, and on-site coordination to enable smooth daily operations and high service levels to internal and external customers.

This position reports to the General Administration Manager and is part of the Administration team of Pall Spain located in Madrid and will be an on‑site role.

In this role, you will have the opportunity to:

1. Logistics Operations
   Provide comprehensive logistics support to Pall Spain across multiple Lines of Business (Energy, F&B, Sales Systems, SLS, FSE teams, and Cytiva).
2. Administrative Support
   Provide comprehensive administrative support to Pall Spain across multiple Lines of Business (Energy, F&B, Sales Systems, SLS, FSE teams, and Cytiva).
3. Facility & Meeting Room Support
   Supervise facility works and escort external maintenance or service providers while on‑site.

The essential requirements of the job include

• Experience in logistics operations, courier coordination, warehouse/stock support
• Experience in administrative functions
• Strong organizational skills with attention to detail and accuracy; ability to manage multiple priorities
• Spanish and English B1