Operation Assistant & Project Support

Hempel Paints Kuwait Company W.L.L.; Polinyà; On-site; EUR 45,000 - 65,000; Full time

Job summary

Hempel Paints Kuwait Company W.L.L. in Polinyà, Spain seeks an Operation Assistant & Project Support for the Senior Vice President, Head of Operations Marine, Energy & Infrastructure, to provide high‑level administrative support and coordinate across the Operations organization.

The role involves confidential information handling, collaboration with senior leadership and external partners, and strong emphasis on meeting coordination, presentations, and SharePoint site administration.

Qualifications

• Bachelor’s or Master’s degree, or equivalent work experience.
• Solid experience coordinating in a structured and proactive manner.
• Knowledge and/or experience as an EA/PA to a senior leader in an international company.
• Ability to work independently.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Outlook.
• Fluent in English and Spanish, both verbally and in writing.

Responsibilities

• Elaborate email monitoring and calendar management on behalf of your leader.
• Arrange management team meetings and business review meetings.
• Prepare presentations in partnership with the management team.
• Coordinate and follow up on non‑project related operational activities.
• Administer various SharePoint sites.

Skills

Executive support experience

Calendar management

Meeting coordination

MS Office Suite

Fluent English

Fluent Spanish

Independent work

Cross-cultural collaboration

Education

Bachelor’s or Master’s degree

Tools

SharePoint

Job description

Job Overview

Operation Assistant & Project Support for the Senior Vice President, Head of Operations Marine, Energy & Infrastructure, based in Polinyà, Spain. This role provides high‑level administrative support, coordinates meetings and activities across the Operations organization, manages confidential information, and collaborates with senior leadership and external partners.

Responsibilities

• Elaborate email monitoring and calendar management on behalf of your leader.
• Arrange management team meetings and business review meetings.
• Prepare presentations in partnership with the management team.
• Coordinate and follow up on non‑project related operational activities.
• Administer various SharePoint sites.

Qualifications

• Bachelor’s or Master’s degree, or equivalent work experience.
• Solid experience coordinating in a structured and proactive manner.
• Knowledge and/or experience as an EA/PA to a senior leader (ideally C‑suite) in an international company, including facilitation of senior leadership team meetings.
• Ability to work independently.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Outlook.
• Fluent in English and Spanish, both verbally and in writing.
• Passion, self‑driving attitude, and a sense of urgency to thrive in a fast‑paced organization.
• Commitment to driving an inclusive work environment and collaborating in a distributed team with diverse cultures.

Application due 2025‑02‑24.

We are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, or disability.