Strategic Operations PMO Lead for Cross-Dept Initiatives

Zurich; Barcelona; In loco; EUR 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Zurich Insurance Group, Barcelona, is seeking an Operations PMO to support processes across Procurement, HR, Finance, Operations and IT. You’ll coordinate contracts, vendors and staff administration, ensuring audit-ready documentation.

You’ll lead cross‑functional initiatives, manage onboarding, payroll coordination, approvals and internal controls in a dynamic, startup‑minded unit within a global insurer. Strong English, about five years of relevant experience, and a collaborative mindset will

Competenze

• Around 5 years of professional experience in an operations, administration, procurement, HR or finance support role.
• Familiarity with finance and procurement tools; Power Apps is a plus.
• Experience working with external vendors and internal stakeholders.
• Fluent in English is mandatory; additional languages are a plus.

Mansioni

• Prepare draft Statements of Agreement for external suppliers and intercompany services.
• Create and/or raise external Work Orders (WO) and ensure they are aligned with approved SAS and budgets.
• Coordinate the end-to-end signing process for SAs and WOs with the designated approvers.
• File, store and share signed SAs and WOs in the agreed repositories, ensuring documents are easy to retrieve.
• Coordinate and complete required assessments (GAN, AI, Security) for new suppliers, tools or services.
• Monitor internal employee expense reports and send monthly reminders to ensure timely submissions.
• Monitor completion of mandatory training for internal staff, following up on overdue items and maintain employee data (e.g. joiners, leavers, contractual changes).
• Prepare and complete monthly payroll files in coordination with HR and payroll providers.
• Track holiday requests from internal staff and support the approval workflow.
• Coordinate medical check ups for employees with the provider AVANTA
• Act as the main contact for Labour Risk Management with Avanta Prevention, ensuring actions and documentation are in place
• Administer key employee benefits (Saving Retirement templates, benefit platform allocations, health and life insurance updates)

Conoscenze

Operations experience

English fluency

Vendor management

Strumenti

SAP

Coupa

Power Apps

Descrizione del lavoro

Zurich Insurance Group, Barcelona, is seeking an Operations PMO to support processes across Procurement, HR, Finance, Operations and IT. You’ll coordinate contracts, vendors and staff administration, ensuring audit-ready documentation.

You’ll lead cross‑functional initiatives, manage onboarding, payroll coordination, approvals and internal controls in a dynamic, startup‑minded unit within a global insurer. Strong English, about five years of relevant experience, and a collaborative mindset will