Specialist, HR Operations

FashionUnited; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

FashionUnited is seeking an HR Operations Specialist in Madrid to support HR-related queries and maintain personnel records. Key duties include managing HR documents, updating internal databases, and preparing reports based on HR metrics.

The ideal candidate has experience with HR procedures, knowledge of Spanish labour laws, and proficiency in English and Spanish. This role emphasizes excellent organizational and communication skills and promotes an inclusive and diverse workplace.

Formación

• Experience with HR software, preferably SAP.
• Previous experience in a similar HR role.
• Thorough knowledge of Spanish labour laws.
• Fluent in Spanish and English; Portuguese is a plus.

Responsabilidades

• Organize and maintain personnel records on HR ERP (SAP).
• Update internal databases for sick leave, maternity leave, etc.
• Manage UCAGECI and prepare HR documents for archiving.
• Create regular reports and presentations on HR metrics.
• Answer employees queries about HR-related issues.
• Participate in HR projects.

Conocimientos

Experience with HR procedures

HR reporting

Time & Attendance management

Knowledge of Spanish labour laws

Fluent in Spanish

Fluent in English

Advanced Excel skills

Excellent organizational skills

Excellent communication skills

Proactive and initiative

Herramientas

SAP

Descripción del empleo

As HR Operations Specialist, you will support the business objectives with our people and sustainability agenda in Spain. To this end, you will act as the first point of contact for HR-related queries from employees. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment contracts, addendums, certificates, etc.) and updating internal databases. Our ideal candidate has experience with HR procedures, HR reporting, Time & Attendance management, UCAGECI and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labour laws.

WHAT WILL YOU DO

• Organize and maintain personnel records on our HR ERP (SAP)
• Update internal databases (record sick or maternity leave, leave of absence, etc.)
• Manage UCAGECI
• Prepare HR documents, like employment contracts, ensure the proper signature and archive on employee folder
• Revise company policies
• Liaise with external partners, like payroll vendor
• Create regular reports and presentations on HR metrics
• Answer employees queries about HR-related issues
• Participate in HR projects

MORE ABOUT YOU

• Experience with HR software, like SAP
• Previous experience in a similar role
• Excel advanced skills
• Thorough knowledge of Spanish labour laws
• Excellent organizational skills
• Excellent communication skills
• Pro‑active and able to show initiative with a positive and challenging style
• Fluent in Spanish and English, Portuguese is a plus

We are committed to building an inclusive and diverse workplace. We believe that reflecting the diversity of society in how we engage with our customers is essential to fulfilling our purpose: to give a voice to people’s loves. We are dedicated to nurturing a culture where everyone feels respected, valued, and empowered to thrive.