Senior Office Manager

Empresa Confidencial; Barcelona; On-site; EUR 42,000 - 60,000; Full time

Job summary

Empresaconfidencial in Barcelona is seeking a Senior Office Manager to run the office, oversee facilities and administration, and serve as the main reference for suppliers.

You will manage daily operations, coordinate onboarding with People/HR, control office budgets with the finance team, and design clear administrative procedures while supporting the management team.

Qualifications

• 5+ years of office management or senior administrative experience.
• Experience handling suppliers and facilities independently.
• Proactive problem-solver who can take the lead.
• Rigorous, methodical and well-organised.
• Fluent in Spanish and English (business level).

Responsibilities

• Manage the office and facilities on a daily basis.
• Select, coordinate and follow up with external suppliers.
• Organise onboarding for new joiners with People/HR.
• Control office budgets and costs with the finance team.
• Design and implement clear administrative procedures.
• Provide organisational support to the management team.

Skills

Office management experience

Supplier management

Budget control

Fluent Spanish

Fluent English

Job description

An established company with international operations is looking for a Senior Office Manager to join its Barcelona office. This is a confidential process; company details will be shared with shortlisted candidates.

The role

You will be fully responsible for the running of the office, acting as the main point of reference for facilities, suppliers and administrative organisation. Main responsibilities include:

• Managing the office and facilities on a daily basis


• Selecting, coordinating and following up with external suppliers


• Organising the workplace side of new joiners’ arrival, together with People/HR


• Controlling office budgets and costs, working with the finance team


• Designing and putting in place clear administrative procedures


• Providing organisational support to the management team

Profile

• Solid track record (5+ years) as Office Manager or in a senior administrative role


• Proven experience handling suppliers and facilities independently


• Someone who anticipates problems and takes the lead in solving them


• Rigorous, methodical and well organised


• Fluent Spanish and English (business level)


• Based in Barcelona

What’s on offer

A permanent position with a high degree of autonomy, close interaction with senior management and room to shape how the office is run.