Bilingual Workplace Manager

Victoria Selection & Search; Madrid; On-site; EUR 45,000 - 65,000; Full time

Job summary

Victoria Selection & Search is seeking a highly organized Bilingual Workplace Manager to lead the Madrid office, overseeing facilities, operations, and partner relationships. The role requires hands-on management of day-to-day activities and a proactive approach to improving workplace efficiency.

The ideal candidate is fluent in English and Spanish with proven facilities or workplace operations experience, and a solid grasp of standard office technologies.

Qualifications

• Experience in facilities/workplace operations.
• Proven track record managing external service providers.
• Completely bilingual in English and Spanish.
• Strong knowledge of common office tech (Excel, Zoom, Slack, CRM).
• AI prompt literacy is a plus.

Responsibilities

• Lead day-to-day operations of the Madrid office.
• Ensure facilities standards and health & safety compliance.
• Manage office budget and forecast operational spend.
• Oversee vendor contracts and performance of service providers.
• Coordinate with global offices on policies and projects.
• Drive workplace improvements and sustainability initiatives.

Skills

Bilingual EN/ES

Facilities operations

Stakeholder communication

Proactive mindset

Tools

Excel

Zoom

Slack

CRM software

Job description

Our client, a leading international Consulting firm, is currently looking for a Bilingual Workplace Manager to lead workplace, office & facilities for their Madrid office.

Responsibilities (not limited to) include:

Workplace Operations

• Take full responsibility for the day to day running of the Madrid office
• Drive and maintain excellent standards across workplace
• Manage office budget, monitor operational spend and support forecasting
• Manage workplace policies, health & safety procedures and compliance requirements in line with local regulations
• Conduct regular reviews of the office environment and identify improvements and efficiencies
• Oversee potential future projects such as relocations, refurbishments and workspace enhancements, liaising with architects etc.
• Oversee coordination of workplace technology and office systems, partnering with relevant teams
• Review and improve processes, workflows and operational standards across the office
• Act as key operational contact for Spain, liaising with other offices globally
• Reporting and communicating performance updates to senior stakeholders
• Manage relationships with service providers across maintenance, cleaning, catering, security and workplace services
• Lead selection processes, negotiating contracts and monitoring delivery standards
• Ensure all service providers meet expectations, timelines and operational KPIs
• Monitor evolving workplace trends and identify opportunities to improve sustainability, technology integration and operational efficiency
• Maintain confidentiality standards and ensure all external partners operate in line with company policies and protocols

It is essential that the chosen candidate is completely bilingual in English and Spanish. Proven experience within facilities/workplace office operations, alongside a strong track record managing external service providers, is essential. A solid grasp of standard Tech and applications (Office (Excel), Zoom, Slack, CRM software etc.) is required. AI Prompt literacy (or at least curiosity) viewed favourably.

Strong commitment, ownership, a proactive outlook and sound judgement are essential attributes for success in this position. The chosen candidate will take pride in ensuring high standards are maintained.

Salary - Competitive + Bonus + Benefits

Timetable - Full time

Contract - Permanent

Work Type - Office based

Incorporation - Q4 2026/Q1 2027

Employment may be subject to legally permitted background checks following the extension of a conditional offer by the client company.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.