Senior EMEA RFP & Bid Leader

Keyfactor; Barcelona; Hybrid; EUR 90,000 - 130,000; Full time

Benefits offered by this job

Global benefits

Parental leave

Wellbeing resources

Volunteer days

Job summary

Keyfactor is seeking a Senior RFP & Bid Manager, EMEA, to lead the end-to-end bid management process across the region. You will coordinate inputs from Sales, Solutions Engineering, Legal, and Compliance, ensuring timely, accurate submissions and standardized procedures.

You will develop scalable operating practices, govern content repositories (Loopio), and drive improvements in bid turnaround and quality, collaborating with teams across Stockholm, Barcelona, Madrid, Aachen, and the UK in a

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• 5+ years of experience in RFP/proposal/bid management within B2B software or technology environments.
• Experience coordinating complex RFPs, RFIs, and tenders with multiple internal/external stakeholders.
• Strong knowledge of public and private procurement processes and tender procedures.
• Experience with RFP management platforms and content repositories; Loopio preferred.
• Ability to prioritize activities, manage deadlines, and escalate when needed.
• Experience collaborating with Sales, Legal, Compliance, and Professional Services in complex bid environments.

Responsibilities

• Own and continuously improve the EMEA RFP and bid management framework.
• Coordinate end-to-end RFP, RFI, and tender responses with cross‑functional teams.
• Develop and improve bid management methodologies and standards.
• Apply knowledge of public/private tender procedures and guide internal stakeholders.
• Govern centralized RFP content and knowledge management (Loopio and tools).
• Foster cross-functional collaboration across Sales, Solutions Engineering, Legal, Compliance, Finance and more.
• Provide guidance on bid management practices and escalation when needed.
• Coordinate review/validation of technical, security, and contractual information.
• Serve as the primary contact for customer procurement and external bid partners.
• Develop bid management performance reporting and process improvements.
• Develop scalable bid management documentation and playbooks.

Skills

Bid management

RFP coordination

Cross-functional collaboration

Public/private procurement

RFP platforms

Sales/legal/compliance liaison

Education

Bachelor's degree in Business Administration/Management/Communications or related field

Tools

Loopio

Salesforce

Job description

Keyfactor is seeking a Senior RFP & Bid Manager, EMEA, to lead the end-to-end bid management process across the region. You will coordinate inputs from Sales, Solutions Engineering, Legal, and Compliance, ensuring timely, accurate submissions and standardized procedures.

You will develop scalable operating practices, govern content repositories (Loopio), and drive improvements in bid turnaround and quality, collaborating with teams across Stockholm, Barcelona, Madrid, Aachen, and the UK in a