Sales Trainee

Lean Six Sigma Black Belt; Santa Perpètua de Mogoda; Presencial; EUR 18.000 - 26.000; Jornada completa

Descripción de la vacante

Volpak, based in Santa Perpétua de Mogoda, Spain, is seeking an Administrative Assistant in Sales to support daily operations. You will handle PR management, CRM updates, supplier onboarding, and general admin tasks to keep the department running smoothly.

Responsibilities include updating CRM records, coordinating DHL shipments, managing supplier documentation, and organizing visits and meeting spaces while ensuring compliance and efficient resource use.

Formación

• Vocational training in administration.
• Experience with administrative tasks is a plus.
• Good organizational and communication skills.

Responsabilidades

• Support Sales department administrative tasks.
• Manage Purchase Requisition (PR) processes.
• Register/modify agents in the CRM and inactivate as needed.
• Update supplier onboarding documents; verify information with departments.
• Coordinate DHL shipments and track status.
• Handle customer visits logistics: hotel, taxis, catering, space setup.
• Book meeting rooms and manage Outlook calendar.

Conocimientos

CRM usage

Document management

Scheduling

Purchasing

Administration

Educación

Vocational training in administration

Herramientas

Outlook Calendar

CRM system

Descripción del empleo

About the CompanyVolpak is a leading organization headquartered in Santa Perpétua de Mogoda, Spain. As a key player in pouch-type packaging for over 40 years, we specialize in designing horizontal form-fill-seal, vertical multi-lane, and cartoning machines. Our business portfolio encompasses a wide range of innovative solutions in consumer goods products, such as sauces & condiments, dairy, and confectionery, while extending its capabilities to meet the needs of other sectors like pet food, home care and chemicals. We strive to continuously expand our offerings and enhance our capabilities to meet the evolving needs of our customers. For more detailed information about Volpak and its comprehensive business landscape, please visit www.volpak.com. Volpak is part of Coesia, a group of innovation-based industrial and packaging solutions companies operating globally, headquartered in Bologna, Italy. Coesia operates in 36 countries with 20 different companies and employs over 8,000 people as of 2023.About the RoleMission of the position Give support to all administrative tasks in Sales department. Main tasks and direct related responsibilities: • Purchase Requisition (PR) management. Since preparing all the PR based on requests to track them with the requisitioners to make the reception. • Register the new agent in the CRM or make any necessary modifications • Follow CRM process to inactivate. • Updating supplier onboarding documentation: - Gather required documentation. - Verify the accuracy of information with all relevant departments. - Complete necessary files/forms. • Courier shipments via DHL: - Samples for customers. - General documentation for customers. - Product shipments to suppliers when the sales team requires testing (following instructions from the Applications team). - Communicate tracking details once generated. - Monitor shipment status. • Customer visits management: - Handle hotel reservations, cancellations and modifications. - Taxis. - Catering: coordinate menus with catering company, verify dietary requirement with visitors, prepare the dining area and provide internal notification regarding the space and assist and coordinate setup upon food delivery. - Inform reception and all individuals involved in the visit. • Meeting room bookings: approving or denying room requests received via email (always prioritizing visits) and checking room availability (via Outlook calendar). • Administrative task linked to the department activity (quotations, purchase requests, etc.). • Regulatory compliance: knowledge of the company's safety, health and environmental protocols. • Use of PPE: mandatory use and maintenance of the PPE assigned to their position. • Good environmental practices: application of energy saving policies, paper reduction, and efficient use of resources. • Waste management: separation, classification and correct disposal of waste generated in the performance of their tasks.What You Need to Be Successful• Vocational training in administration. • Litte previous experience in administrative tasks.Our Offer- Flexible timetable. - Fresh fruit twice per week.Job Reference: CGS13478