Remarketing & B2B Back Office Specialist

BYD Europe; Madrid; Sur place; EUR 30 000 - 42 000; Plein temps

Résumé du poste

BYD Iberia seeks an Administration Back Office Specialist to manage end-to-end administrative processing of used car transactions, invoicing, and data entry, ensuring compliance with internal procedures and legal requirements.

This role backs sales and operations, maintains CRM and inventory records, and handles vehicle documentation and benchmarking reports for decision-making. A 2–3 year automotive back-office background and Spanish market knowledge are required.

Qualifications

• Bachelor’s degree in business administration, logistics, economics, or related field.
• 2–3 years of back-office or sales administration experience in automotive sector (Used Cars/Remarketing preferable).
• Knowledge of Spanish market administrative processes (DGT, Gestorías, REBU VAT).

Responsabilités

• Manage end-to-end administrative flow of B2B used vehicle sales and contracts.
• Process invoices, credit notes, and tax/VAT documentation for auto transactions.
• Maintain CRM and inventory databases with accuracy and up-to-date data.
• Support KPI reporting and documentation for management reviews.

Connaissances

Back-office administration

CRM systems

Data entry

Invoicing

Contract management

Formation

Bachelor’s degree in Business Administration, Logistics, Economics, or related field

Outils

CRM system

Invoicing software

Description du poste

Who we are

BYD Group is a leading, high-tech multinational company based in Shenzhen, China. Operating in four core fields: IT, automotive, new energy, and rail transit, BYD employs over 300,000 people worldwide.

At BYD Iberia, we are redefining the future of mobility. As part of the world's leading New Energy Vehicle company, we are committed to building a sustainable, zero-emission future where technology and nature coexist in harmony.

Your Mission

The Administration Back Office Specialist is responsible for the end to end administrative processing of used car transactions, ensuring accurate documentation, invoicing and data entry in line with internal procedures and legal requirements.

This role provides essential back office support to the sales and operations teams, helping to maintain seamless workflows and a high standard of service for internal and external customers.

Key Responsibilities

1. Sales Administration & Contract Management

• Manage the end-to-end administrative flow of B2B used vehicle sales (from vehicle repatriation to final delivery).
• Issue, validate, and track B2B sales contracts, buy-back agreements, and purchase orders.
• Process invoices, credit notes, and tax/VAT documentation relevant to domestic and intra-community automotive transactions.
• Maintain and update the CRM and Used Car inventory databases with complete precision.

2. Vehicle Documentation & Legal Handover

• Oversee the processing of all vehicle paperwork (Ficha Técnica, Permiso de Circulación).
• Coordinate vehicle title transfers (transferencias de titularidad) and deregistrations with administrative agencies (Gestorías).
• Manage traffic fines, ITV schedules, duplicate key tracking, and warranty documentation for remarketed vehicles.

3. Inventory Control & Remarketing Platform Support

• Monitor inventory aging and ensure that vehicle listings on B2B remarketing/auction platforms are accurate and up to date.
• Collaborate with vehicle inspectors to upload condition reports and track reconditioning expenses.
• Coordinate vehicle logistics (transportation from compound to B2B buyers or auction hubs).

4. KPI Monitoring & Reporting

• Compile performance data on days-to-turn (DTT), residual value margins, and sales volumes.
• Prepare regular reports and dashboard updates for the Remarketing Manager to support strategic business reviews.

Requirements & Qualifications

Education & Experience:

• Education: Bachelor’s degree in Business Administration, Logistics, Economics, or a related field.
• Experience: Minimum of 2–3 years of back-office or sales administration experience within the automotive sector (Used Cars, Remarketing, RAC, or Fleet/Leasing companies in Spain is highly mandatory).
• Deep understanding of the Spanish automotive market administrative processes (DGT, Gestorías, IVA de bienes usados/REBU).