Receptionist and Office Assistant in Palma

Confidential employer; Palma; On-site; EUR 24,000 - 34,000; Full time

Job summary

Confidential employer in Palma, Mallorca, seeks a versatile Receptionist and Office Assistant to support daily operations at the heart of the team. You will manage front-desk tasks, greet clients, handle inquiries, and assist with secretarial duties in a modern office environment.

Fluent German and Spanish are essential, along with strong MS Word and Excel skills. You'll coordinate appointments, organize documents and client files, and assist with translations between German and Spanish.

Qualifications

• Several years of proven experience in a gestoría, administrative agency, or tax consultancy.
• Fluent German and Spanish are essential.
• Strong computer skills with MS Word and Excel.
• Customer-focused mindset and solid communication skills.
• Reliable, with structured working habits and teamwork abilities.

Responsibilities

• Welcome and advise clients with a friendly, service-oriented approach.
• Handle front-desk reception, telephone inquiries, and general correspondence.
• Organize appointment calendars, documentation, and client files.
• Carry out administrative procedures, including vehicle registrations and insurance quotes.
• Provide translation between German and Spanish as needed.

Skills

Fluent German

Fluent Spanish

Customer-focused mindset

Strong communication skills

Reliability

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

Are you looking for a versatile and engaging office role in the heart of Palma, Mallorca? We are currently seeking a reliable, motivated, and experienced Receptionist and Office Assistant to strengthen our team. In this position, you will be at the core of our daily operations, taking charge of a broad spectrum of front-desk and secretarial duties in a modern working environment.

Your core responsibilities:

• Welcoming and advising our clients with a friendly, service-oriented approach
• Managing translation tasks between German and Spanish
• Handling front-desk reception, telephone inquiries, and general correspondence
• Organizing appointment calendars, documentation, and client files
• Carrying out general administrative office procedures, including vehicle registrations and insurance quotes

What you bring to the team:

• Several years of proven professional experience in a gestoría, administrative agency, or tax consultancy
• Fluent, high-level proficiency in both German and Spanish (essential requirement)
• Strong computer skills, particularly in Microsoft Word and Microsoft Excel
• A customer-focused mindset with solid communication skills
• Reliability, structured working habits, and strong teamwork capabilities

What you can expect:

• A varied and diverse role within a motivated and friendly team
• A pleasant, constructive, and professional working atmosphere in Palma
• A permanent employment relationship with full-time or part-time options
• An attractive and competitive salary package