Team Assistant and Office Manager in Palma Center

Engel & Völkers; Palma; Sur place; EUR 28 000 - 36 000; Plein temps

Résumé du poste

Engel & Völkers Palma Center is seeking a dedicated Team Assistant and Office Manager to keep the Mallorca office running smoothly and to support the advisory team in daily operations. You will manage reception, appointments, correspondence, and databases, assist leadership and consultants, coordinate client meetings and events, and support accounting and HR tasks.

The role demands German and English fluency, Spanish conversational skills, and a proactive, service-minded approach.

Qualifications

• Residency on Mallorca with local market awareness.
• Commercial vocational training desirable and relevant experience.
• German and English fluency, good Spanish conversation.
• Proficient MS Office skills.
• Strong customer service orientation and professional appearance.
• Independent, structured, proactive work style.

Responsabilités

• Managing day-to-day office operations, including reception, welcoming clients, coordinating appointments, handling correspondence, and maintaining customer databases.
• Providing hands-on organizational support to company leadership and the consulting team in routine business.
• Assisting with the coordination and preparation of client appointments, meetings, and company events.
• Supporting accounting and HR departments with ongoing administrative tasks.

Connaissances

German language

English language

Spanish language

Customer service

Office management

Administrative support

Formation

Commercial vocational training

Outils

MS Office

Description du poste

Are you fascinated by the premium real estate sector and eager to become part of a successful international team on Mallorca? Engel & Völkers is seeking a dedicated Team Assistant and Office Manager to support their office in Palma Center as soon as possible. Operating across more than 1,100 locations in over 35 countries, Engel & Völkers is a global leader in brokering high-end residential and commercial properties, yachts, and aircraft. In this role, you will represent the brand spirit and ensure the seamless flow of daily operations right in the vibrant heart of Palma.

Your primary mission is to keep the office running efficiently while providing reliable administrative support to the entire team. Your main responsibilities include:

• Managing day-to-day office operations, including reception, welcoming clients, coordinating appointments, handling correspondence, and maintaining customer databases
• Providing hands-on organizational support to company leadership and the consulting team in routine business
• Assisting with the coordination and preparation of client appointments, meetings, and company events
• Supporting both the accounting and HR departments with ongoing administrative tasks

To succeed in this diverse role, you combine strong organizational talent with a warm, service-oriented attitude. You bring the following qualifications:

• Permanent residency on Mallorca (ideally living in Palma or the surrounding area) and sound local market awareness
• Completed commercial vocational training is desirable, along with proven professional experience in a comparable assistant or office management position
• Excellent command of German and English, as well as good conversational Spanish skills
• Proficient skills in MS Office
• Courteous manners, a confident and friendly appearance, and strong customer service focus
• High level of commitment, team spirit, communicative flair, and an independent, structured working style
• A proactive hands-on mindset and the ability to keep a cool head even during busy periods

Engel & Völkers offers you an exceptional working environment in one of the most exciting property markets worldwide:

• A rewarding role with an established market leader in a stable, flourishing industry
• Real career development opportunities within a growing company characterized by flat hierarchies and modern leadership
• An attractive, ergonomic workstation in a prime Palma location
• A young, dynamic team culture and a motivating, collaborative working atmosphere
• Regular working hours from Monday to Friday with a 40-hour work week