Reception & Office Operations Coordinator

Shionogi Europe; Madrid; On-site; EUR 23,000 - 32,000; Full time

Job summary

Shionogi Europe is seeking an Office Support Assistant and Receptionist to maintain efficient office operations in Madrid. You will be the first contact for visitors and staff, coordinating reception, office management and administrative tasks across departments.

Success comes from structured processes, timely support to colleagues, and a professional office environment. Strong Spanish and English communication skills are required.

Qualifications

• Administrative/Office Management qualification or equivalent.
• 2–3 years of reception/office management experience.
• Ability to support multiple departments in a fast-paced environment.

Responsibilities

• Support office management and ensure smooth day-to-day operations.
• Prepare documents, presentations and internal communications.
• Coordinate travel, meetings and logistics.
• Manage filing, records and databases.
• Greet visitors and manage reception duties and mail.

Skills

Organisational skills

Multitasking

Customer service mindset

Microsoft 365 (Outlook, Teams, Word, …

Education

Administrative/Office Management qualification

Tools

Microsoft 365

Job description

Shionogi Europe is seeking an Office Support Assistant and Receptionist to maintain efficient office operations in Madrid. You will be the first contact for visitors and staff, coordinating reception, office management and administrative tasks across departments.

Success comes from structured processes, timely support to colleagues, and a professional office environment. Strong Spanish and English communication skills are required.