Program Assistant, School of Science & Technology (Temporary)

IE University; Madrid; Presencial; EUR 26.000 - 34.000; Jornada completa

Descripción de la vacante

IE University in Madrid invites applications for a Program Assistant, School of Science & Technology (Temporary). You will be the first point of contact for students and professors, ensuring smooth daily operations of Master’s programs and coordinating logistics for events and travels.

Work in a dynamic, international team and support diverse stakeholders while maintaining excellent organizational standards. This is a full-time, on-site role located at María de Molina 31 in Madrid.

Formación

• Strong proficiency in English; Spanish proficiency helpful but not required.
• Excellent organization skills, detail-oriented and multi-tasking.
• Strong desire to work in a multicultural environment, interact with students, provide outstanding customer service.
• Knowledge of audiovisual equipment is an asset.

Responsabilidades

• Manage day-to-day operations of Master’s programs and ensure program quality.
• Coordinate with students, professors, and IE staff (planning, documentation, etc.).
• Oversee logistics of program deliveries: catering, extracurricular events, travels.
• Attend and support students and professors daily, handle high email volume and queries.
• Process expense reports and coordinate with Administration, Registrar, Planning, Careers etc.
• Compile and update databases with student information.
• Contribute to preparation and edition of internal reports.

Conocimientos

English proficiency

Organization

Multicultural environment

Audiovisual knowledge

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's School of Science & Technology is looking for a Program Assistant, School of Science & Technology (Temporary) to join its team!

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

The Program Assistant role is the first point of contact with students and professors on a day-to-day basis, ensuring a smooth running of the Program.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position inMaría de Molina, 31

Responsibilities

Your role as a Program Assistant will involve:

• Responsible for managing the day-to-day operations of a set of Master’s programs and ensuring the quality of our programs.
• Work with diverse stakeholders including students, professors, and IE staff (planning, documentation, etc.
• Manage the logistics of the program deliveries: caterings, organisation of extracurricular events (dinners, visits, etc.) and travel arrangements.
• Attend and support the students and professors on a daily basis, managing a high volume of e-mail and responding to student queries
• Process expense reports, liaise and coordinate with other departments (Administration, Registrar, Planning, Careers…).
• Compile and update databases with student information.
• Contribute to the preparation and edition of internal reports

Qualifications

To thrive in this role, you should possess the following qualifications:

• Strong proficiency in English; Spanish proficiency helpful, but not required.
• Excellent organization skills, detail-oriented and multi-tasking.
• Strong desire to work in a multicultural environment, enjoy interacting with students and provide outstanding customer service.
• Knowledge of audiovisual equipment (is an asset).

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.