Procurement Administrative Specialist

NTT DATA, Inc.; Barcelona; Hybrid; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Hybrid Be Flex

Job summary

NTT DATA, Inc. in Barcelona is seeking a Procurement Administrative Specialist to join a long-term international energy project. You will manage procurement and contract documentation, support tender reviews, and organize financial data in a regulated, cross-country environment.

English will be the working language; the role offers a Permanent contract with Hybrid Be Flex working model in Barcelona and standard hours from 9:00 to 18:00, Monday to Friday, enabling collaboration with global teams.

Qualifications

• University degree or equivalent qualification.
• 3+ years of experience in administrative, procurement, purchasing, contract administration, supply chain or similar roles.
• Strong organisational skills and attention to detail.
• Good numerical and analytical skills.
• Advanced knowledge of Excel and Microsoft Office.
• English: minimum high B2 level.
• Experience in international, public-sector, energy or regulated environment is a plus.

Responsibilities

• Prepare, organise and maintain procurement and contract-related documentation.
• Review tender documentation for completeness and compliance.
• Organise and consolidate financial information related to procurement.
• Support monitoring of payments, cash flow and contractual schedules.
• Maintain accurate records and filing/traceability of documentation.
• Prepare meeting materials, minutes and follow up on actions.
• Prepare and update reports, presentations, letters and templates.
• Coordinate information with teams and stakeholders.
• Support day-to-day administrative activities related to procurement.

Skills

Procurement

Contract administration

Administrative support

Attention to detail

Excel

Microsoft Office

Data handling

English communication

Education

University degree

Job description

Procurement Administrative Specialist | International Energy Project | English | Barcelona

Are you an organised and detail-oriented professional with experience in procurement, purchasing, contract administration or administrative support?

At NTT DATA, we are looking for a Procurement Administrative Specialist to join a long-term international project in the energy and public sector.

This is a great opportunity for someone who enjoys working with documentation, data, Excel and administrative processes, and who wants to develop their experience in an international and regulated environment.

English will be your working language, as you will collaborate with teams and stakeholders from different countries.

What will you do?

• Prepare, organise and maintain procurement and contract-related documentation.
• Review tender documentation and check that the required information is complete and compliant.
• Organise and consolidate financial information related to procurement processes.
• Support the monitoring of payments, cash flow and contractual schedules.
• Maintain accurate records and ensure the correct filing and traceability of documentation.
• Prepare meeting materials, take minutes and follow up on agreed actions.
• Prepare and update reports, presentations, letters and templates.
• Coordinate information and documentation with different teams and stakeholders.
• Support day-to-day administrative activities related to the procurement process.

What are we looking for?

• University degree or equivalent qualification.
• 3+ years of experience in administrative, procurement, purchasing, contract administration, supply chain or similar roles.
• Strong organisational skills and attention to detail.
• Comfortable working with documents, data and administrative processes.
• Good numerical and analytical skills.
• Advanced knowledge of Excel and Microsoft Office.
• Good written and verbal communication skills.
• English: minimum high B2 level, as it will be used regularly in meetings, documentation and day-to-day communication.
• Experience working in an international, public-sector, energy or regulated environment will be considered a plus.

What will you find?

• Permanent contract.
• A stable international project.
• Hybrid Be Flex working model in Barcelona.
• Monday to Friday, 9:00–18:00.
• An international and multicultural working environment.
• The opportunity to develop your experience in procurement, contract administration and financial documentation.
• A collaborative team and the support of a global company such as NTT DATA.

If you are looking for an international role where you can combine administrative skills, organisation, attention to detail and English, we'd love to hear from you.

At NTT DATA, we believe every person is unique and different. That's why we are committed to an inclusive culture that recognises and values diversity. We work every day to create an environment where everyone can explore, experience and develop their own individuality.