Remote Administrative Assistant | Scheduling & Ops

Core Code io; Madrid; Presencial; EUR 19.000 - 29.000; Jornada completa

Descripción de la vacante

Simera is seeking an Administrative Assistant to provide organized administrative and operational support for daily activities. The role requires proactive, reliable handling of multiple tasks, calendar management, and clear communication with internal teams and external contacts.

The candidate will maintain digital files, prepare documents, respond to inquiries, and assist with travel arrangements and expenses.

Formación

• Minimum 1–2 years in an administrative role or similar.
• Strong written and spoken English; Spanish is a plus.
• Proficiency with digital filing, scheduling, and basic reporting.

Responsabilidades

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails and routine inquiries in a timely, professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines and follow-ups to ensure timely completion.
• Coordinate information between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other admin tasks as needed.
• Maintain confidentiality when handling company information.
• Identify admin issues and help implement efficient solutions.
• Support managers and team members with day-to-day needs.
• Follow procedures and maintain organized admin processes.

Conocimientos

Communication

Organizational skills

Attention to detail

Time management

MS Office / Google Workspace

Email management

Data entry

Stakeholder communication

Problem solving

Independent work

Discretion with confidential info

Descripción del empleo

Simera is seeking an Administrative Assistant to provide organized administrative and operational support for daily activities. The role requires proactive, reliable handling of multiple tasks, calendar management, and clear communication with internal teams and external contacts.

The candidate will maintain digital files, prepare documents, respond to inquiries, and assist with travel arrangements and expenses.