Pre-Arrival Concierge Assistant (H/F/X) - Internship - Start Date May 2027 - Ibiza (Spain)

Le Collectionist; Ibiza; On-site; EUR 11,000 - 17,000; Full time

Job summary

Le Collectionist is seeking a Pre-Arrival Concierge Assistant (Internship) in Ibiza to support the Pre-arrival team with coordinating services, preparing quotes, and updating itineraries. You will help build a local partner network, update catalogs, and assist in pricing and communications for luxury clients.

The role targets a student in business, hospitality, or a related program, with Spanish and English proficiency and strong organizational skills.

Qualifications

• Student in business school or hospitality-related program.
• Previous experience in tourism, hospitality, or luxury services is a plus.
• Proficiency in Spanish and English and good computer skills.

Responsibilities

• Support client management by coordinating services and experiences for clients.
• Develop and expand the local partner network and update catalogs.
• Assist in updating partner information, pricing, and creating communication materials.

Skills

Organizational skills

Interpersonal skills

Bilingual Spanish-English

Attention to detail

Education

Business school student

Hospitality/Tourism program

Project management or luxury program

Tools

Excel

Office Suite

Job description

Pre-Arrival Concierge Assistant (H/F/X) - Internship - Start Date May 2027 - Ibiza (Spain)

• Full-time

Founded in 2014, Le Collectionist is the European leader in tailor-made luxury travel, bringing together spectacular homes with exceptional services and experiences, creating unforgettable holiday experiences for groups and families who believe holidays should be unique, lively, and shared.

Our portfolio spans over 50 iconic destinations—from coastlines and countryside escapes to snow-covered peaks and vibrant city streets. Every home is handpicked for its character, beauty, story, then paired with expertly selected services to create the perfect setting for every kind of gathering. It’s a different way to travel: smoother, more intimate, and above all, freeing.

With expert concierges supported by dedicated local teams, we take care of every detail — from thoughtful services for everyday comforts to fully bespoke, once-in-a-lifetime adventures rooted in local culture and tradition. Whether it’s arranging a private chef or nanny, securing a vintage car, or privatising a museum, we bring your holiday vision to life.

As part of the Pre-arrival team, the Pre-arrival Concierge team plays a key role in managing and supporting Le Collectionist's guests prior to their arrival. They will draw the best itineraries in order to ensure an unforgettable onsite experience.

In addition, with the support of the local team, he/she is responsible for sourcing, negotiating, and contracting the best suppliers that match Le Collectionist standards.

1. Support in client management and assistance

Contribute to the organization of stays by providing support in coordinating services and experiences for our clients.

Assist in preparing quotes and following up on them with the team.

Help update client itineraries in our internal tools.

2. Development and expansion of the partner network

Research and identify new local partners to enrich our offering.

Contribute to updating and producing catalogs showcasing our services and experiences.

Collaborate with the marketing team to suggest updates to destination guides (new restaurants, activities, points of interest).

3. Administrative management and tools

Assist in updating partner information and pricing in internal tools.

Support the team in creating and updating communication materials (catalogs, presentations).

Participate in issuing quotes, invoices, and itineraries.

Working hours and specifics

Our on-site presence and the standards of our industry require working on Saturdays and Sundays (hospitality model), particularly during peak season. Work is organised on a rotating basis with the rest of the on-site team, and overtime hours can be taken as time off in lieu.

Education and Experience

Student in a business school, hospitality, tourism, or a program focused on project management or luxury.

Previous experience in tourism, hospitality, or high-end services is a plus.

Skills and Qualities

Excellent organizational skills and attention to detail.

Ability to work as part of a team in a dynamic and demanding environment.

Strong interpersonal skills and a genuine interest in client interaction.

Proficiency in Spanishand English (spoken and written). A third language is a plus.

Good command of computer tools (Office Suite, especially Excel).

All our positions are open, with equal skills, to candidates requiring specific accommodations related to a disability.

Internship Periods

This is a 4-month position starting on May 2027.

Recruitment process

• HR Call
• interview withManager
• Business Case presentation
• Interview with theRegional Director