PMO Analyst - 100% (f/m/d)

Julius Baer; Madrid; On-site; EUR 42,000 - 56,000; Full time

Job summary

Julius Baer seeks a PMO Analyst to support the Business & Regulatory Transformation (BRT) within the Digital Business Transformation division in Madrid. You will work with the Head BRT, project leads, programme managers and senior stakeholders to ensure transparent reporting, effective decision-making and efficient execution.

Your role combines PMO, business management and analytics, exposing you to portfolio management, financial tracking, governance, capacity planning and team operations

Qualifications

• University degree in Business Administration, Information Systems, Economics, Finance, or related field.
• Up to 3 years of PMO, project management, consulting, financial services, business management, or related experience.
• Strong organizational and coordination skills with the ability to manage multiple priorities and stakeholders.
• Strong analytical mindset and attention to detail with the ability to structure information and derive insights.
• Excellent Microsoft Office, especially PowerPoint and Excel, including data analysis and reporting.
• Strong written and verbal communication skills
• Fluency in English

Responsibilities

• Monitor project financials, budgets and resource allocation to support effective portfolio oversight.
• Maintain project and portfolio plans, track key milestones, risks, dependencies and execution progress.
• Support project portfolio management and capacity planning activities to ensure transparency and prioritization across initiatives.
• Conduct business analysis and data-driven assessments to support planning, reporting, and continuous improvement efforts.
• Provide business management support for project teams, including coordination of meetings, workshops, communications, and team development activities.
• Support governance and decision-making processes through the preparation of management reports, presentations, and committee materials.
• Coordinate steering committees and other governance forums, including agenda management, meeting documentation, and follow-up of actions.

Skills

PMO

Portfolio management

Budgeting

Data analysis

Stakeholder management

Communication

Fluent English

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

We are seeking a PMO Analyst to support our Business & Regulatory Transformation (BRT) team in the Digital Business Transformation division. In this role, you will work closely with our Head BRT, project leads, programme managers and senior stakeholders to ensure transparent reporting, effective decision-making and efficient execution. The role combines PMO, business management, and analytical responsibilities, providing broad exposure to project portfolio management, financial tracking, governance processes, capacity planning, and team operations for a broad set of strategic initiatives. This position offers excellent opportunities for professional development within a dynamic and collaborative environment, while providing direct exposure to strategic initiatives and business transformation activities across Julius Baer.

YOUR CHALLENGE

• Monitor project financials, budgets and resource allocation to support effective portfolio oversight.
• Maintain project and portfolio plans, track key milestones, risks, dependencies and execution progress.
• Support project portfolio management and capacity planning activities to ensure transparency and prioritization across initiatives.
• Conduct business analysis and data-driven assessments to support planning, reporting, and continuous improvement efforts.
• Provide business management support for project teams, including the coordination of meetings, workshops, communications, and team development activities.
• Support governance and decision-making processes through the preparation of management reports, presentations, and committee materials.
• Coordinate steering committees and other governance forums, including agenda management, meeting documentation, and follow-up of actions.

YOUR PROFILE

• University degree in Business Administration, Information Systems, Economics, Finance, or a related field.
• Up to 3 years of relevant experience in PMO, project management, consulting, financial services, business management, or a similar environment.
• Strong organizational and coordination skills, with the ability to manage multiple priorities and stakeholders.
• Strong analytical mindset and attention to detail, with the ability to structure information and derive meaningful insights.
• Excellent Microsoft Office, especially PowerPoint and Excel skills, including data analysis and reporting.
• Strong written and verbal communication skills
• Fluency in English
• Proactive, reliable, and solution-oriented working style.

Ability to build effective relationships and collaborate with stakeholders across different functions and seniority levels.