PMO Administrator — Remote Operations & Budgeting

The Adaptavist Group; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous holiday allowance

Flexible working hours

MacBooks provided

Remote home office setup support

Time Away Policy: extended parental/bi

Descripción de la vacante

The Adaptavist Group is seeking a Project Manager Administrator to join our PMO & Services Operations team in a fast-paced, technical environment. You’ll help keep internal project operations running smoothly—from system set-up and resource coordination to forecasting, auditing, and invoicing, collaborating with consultants, project teams, operations, and finance.

You’ll play a key role in ensuring accurate data, timely invoicing, and strong financial control across multiple non-client-facing

Formación

• Experience with project financials, including reconciling revenue and expenses.
• Proficient with Google Workspace and Microsoft Office.
• Experience with Atlassian tools: Jira Roadmaps and Confluence.
• Experience with SPP or similar project/professional services systems.
• Strong verbal and written communication skills.
• Excellent attention to detail and data accuracy.
• Ability to work independently while collaborating with remote teams.
• Self-motivated, organised, professional.
• Comfort in a fast-paced, technical environment.
• A helpful, personable, team-oriented attitude.

Responsabilidades

• Setting up and maintaining projects in internal systems.
• Supporting resource booking, scheduling, and coordination.
• Tracking project budgets, purchase orders, invoices, and expenses.
• Auditing and maintaining system data for accuracy.
• Coordinating between SPP and Finance for invoicing.
• Working with project teams to keep forecasts current and accurate.
• Keeping project plans and timelines updated with baselines and actuals.
• Supporting governance with templates and reporting standards.
• Carrying out charge analysis and maintaining financial control over project activity.

Conocimientos

Project financials

Communication skills

Attention to detail

Independent work

Team collaboration

Organised

Fast-paced environment

Professional demeanour

Herramientas

Google Workspace

Microsoft Office

Jira Roadmaps

Confluence

SPP systems

Descripción del empleo

The Adaptavist Group is seeking a Project Manager Administrator to join our PMO & Services Operations team in a fast-paced, technical environment. You’ll help keep internal project operations running smoothly—from system set-up and resource coordination to forecasting, auditing, and invoicing, collaborating with consultants, project teams, operations, and finance.

You’ll play a key role in ensuring accurate data, timely invoicing, and strong financial control across multiple non-client-facing