On-Site Conference Coordinator for Academic Events

MDPI; Barcelona; Presencial; EUR 36.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private Health Care Insurance

Gym membership discount

Flexible start time schedule

Team Building activities

Paid Holidays: 24 days

Descripción de la vacante

MDPI Spain is seeking a Conference Organizer to plan, coordinate, and execute high quality in-person and online academic conferences and MDPI marketing events in Barcelona. The role requires working on-site and close collaboration with Chairs, editors, vendors, and attendees.

You will manage abstracts, registrations, and payments while supporting market analysis and sponsorship coordination. Fluency in English and native Spanish are essential for success.

Formación

• Degree in event-related field (Tourism, Hospitality, Event Management).
• 2–5 years of event coordination experience.
• Native Spanish speaker; fluent in English.
• Familiarity with academic publishing and scientific communities.
• Skilled in Microsoft Office, project and budget management.
• Experience with online registration systems (e.g., Sciforum).

Responsabilidades

• Oversee the planning and execution of multiple academic-related events annually, including logistics, program development, marketing, on-site delivery, post-event reporting, and financial reconciliation.
• Liaise with Chairs, journal editors and teams, academic societies, speakers, attendees, partners, and external vendors.
• Collaborate with the event team to manage the event platform and its content (website), including abstract submissions, registrations, and payments processing.
• Support market analysis and event feasibility studies in coordination with the event team.
• Co-develop and execute the marketing plan, including design assets, with the event team.

Conocimientos

Event coordination

Budget management

English fluent

Spanish native

Microsoft Office

Sciforum

Educación

Degree in Event Management or related field

Herramientas

Sciforum

Descripción del empleo

MDPI Spain is seeking a Conference Organizer to plan, coordinate, and execute high quality in-person and online academic conferences and MDPI marketing events in Barcelona. The role requires working on-site and close collaboration with Chairs, editors, vendors, and attendees.

You will manage abstracts, registrations, and payments while supporting market analysis and sponsorship coordination. Fluency in English and native Spanish are essential for success.