Events Manager

jobr.pro; Madrid; Presencial; EUR 42.000 - 56.000; Jornada completa

Descripción de la vacante

jobr.pro in Madrid is seeking an Events Manager to oversee international meetings, coordinating logistics, budgets and vendors to ensure smooth execution and regulatory compliance.

The role is full-time with hybrid in Madrid or remote in Spain; requires degree, 5+ years in events management, MS Office proficiency and full English capability, plus strong organizational skills and willingness to travel abroad.

Formación

• College or University degree required.
• At least 5 years of events organization and management experience.
• Proficiency in MS Office applications.
• Full working proficiency in English.
• Ability and willingness to travel abroad.

Responsabilidades

• Prepare and attend international events.
• Manage meetings, conduct management and troubleshooting.
• Communicate with internal and external clients on planning, budgeting, organization, conduct and follow-up.
• Conduct market research on destinations/venues for project meetings.
• Oversee travel arrangements for meeting attendees.
• Review vendor invoices and the payment process.
• Provide data related to meetings expenses to the finance team.
• Oversee investigators’ reimbursement payments.
• Oversee online registration system maintenance.
• Ensure compliance with country policies regarding interactions with Health Care Professionals.
• Estimate meeting costs for potential or existing contracts.

Conocimientos

Organizational skills

Attention to detail

Multitasking

English proficiency

Educación

College or University degree

Herramientas

MS Office

Descripción del empleo

Job Description

As Events Manager you will oversee the planning and execution of international meetings - from coordinating logistics and managing vendors to supporting budgets, travel, compliance, and post‑event processes. You’ll ensure smooth, well‑organized events and serve as a key partner to internal teams and external stakeholders.

Full-time employment - hybrid in Madrid or remote in Spain

You will:

• Prepare and attend international events
• Manage meetings conduct management and troubleshooting
• Communicate with internal and external clients on meeting planning, budgeting, organization, conduct and follow‑up
• Conduct market research with regards to destinations/venues for project meetings
• Oversee travel arrangements for the meetings attendees
• Review contracted vendor invoices and the payment process
• Provide data related to Investigators’ Meetings and other project meetings expenses to the finance team
• Oversee investigators’ reimbursement payments
• Oversee online registration system maintenance
• Oversees compliance with country‑specific policies regarding interactions with Health Care Professionals
• Estimate meeting costs for potential or existing contracts

Qualifications

• College or University degree
• At least 5 years of experience in events organization and management
• Proficiency in MS Office applications
• Full working proficiency in English
• Strong organizational skills, attention to detail, ability to multitask and work in a dynamic team environment
• High level of responsibility and customer orientation
• Ability and desire to travel abroad

Additional Information

We offer:

• Stability, long‑term cooperation
• Permanent contract and full‑time job
• Competitive salary and benefit package