Office Manager Italian Speaker

Jobtome; Barcelona; On-site; EUR 10,000 - 11,000; Part time

Job summary

Jobtome is seeking an organized Office Coordinator to ensure the smooth day-to-day operations, welcoming staff and visitors, and coordinating with reception and suppliers in a multilingual, international environment in Barcelona.

The role requires fluent Italian, good English, 1 year in office coordination, strong multitasking, and proficiency with Microsoft Office. It offers a 20-hour weekly schedule, morning shifts, and a temporary contract with monthly gross pay around €940–€1,000.

Qualifications

• Fluent/native level of Italian is mandatory.
• English is desirable.
• Minimum 1 year of experience in Office Management, Office Coordination, Workplace Coordination, Administration, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management skills.
• Experience with office operations, facilities, vendors, and administrative processes.
• Professional, proactive, customer-service oriented attitude.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Responsibilities

• Coordinate daily office operations, facilities, maintenance, and workplace services.
• Act as the main point of contact for visitors, employees, candidates, and external stakeholders.
• Coordinate with reception, building management, and external suppliers.
• Manage office administration, documentation, mail, courier services, and packages.
• Support the organization of meetings, events, workplace activities, and business travel.
• Communicate onsite activities and initiatives to employees.
• Provide general administrative and operational support when required.

Skills

Organizational skills

Multitasking

Communication

Stakeholder management

Customer service

Tools

Microsoft Office Suite

Job description

Are you an organized and proactive professional with a fluent/native level of Italian? Are you interested in office coordination and working in an international environment?We are looking for an Office Coordinator to ensure the smooth day-to-day operation of the office and provide a professional and welcoming environment for employees, visitors, and external stakeholders.

Key Responsibilities

• Coordinate daily office operations, facilities, maintenance, and workplace services.
• Act as the main point of contact for visitors, employees, candidates, and external stakeholders.
• Coordinate with reception, building management, and external suppliers.
• Manage office administration, documentation, mail, courier services, and packages.
• Support the organization of meetings, events, workplace activities, and business travel.
• Communicate onsite activities and initiatives to employees.
• Provide general administrative and operational support when required.

Requirements

• Fluent/native level of Italian mandatory.
• English desirable.
• Minimum 1 year of experience in Office Management, Office Coordination, Workplace Coordination, Administration, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management skills.
• Experience with office operations, facilities, vendors, and administrative processes.
• Professional, proactive, and customer-service oriented attitude.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Requisitos

• Fluent/native level of Italian mandatory
• English desirable
• Minimum 1 year of experience in Office Management, Office Coordination, Workplace Coordination, Administration, or a similar role
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management skills
• Experience with office operations, facilities, vendors, and administrative processes
• Professional, proactive, and customer-service oriented attitude
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

¿Qué ofrecemos?

• 20 hours per week
• Morning shift
• Temporary contract
• €940€1,000 gross/month approximately, depending on the final conditions.
• International and multicultural working environment.