Office Manager | Invoicing & Finance Support

ansía bcn; Barcelona; On-site; EUR 25,000 - 30,000; Full time

Job summary

ansía bcn in Barcelona is seeking an Office Manager to own the office and provide finance support in a hands-on role. This onsite position combines office administration with invoicing and collections within a growing fashion brand.

You will help with general services, pack samples, and support month-end closing while coordinating across teams in a dynamic environment.

Qualifications

• 2-3 years' experience as an Office Manager or in administration or billing.
• Proven invoicing experience and managing collections and payments.
• Genuine hands-on, operational approach and ability to switch between tasks.

Responsibilities

• Coordinate general services: supplies, maintenance, suppliers and corporate materials.
• Keep workspaces and meeting rooms organised and aligned with the brand image.
• Provide administrative support to the different teams.
• Issue and track customer invoices across channels (wholesale, online and retail).
• Record and validate supplier invoices.
• Follow up on collections, payments, due dates and outstanding balances.
• Support reconciliations and month-end closing.
• Prepare, pack and ship samples for showrooms, trade shows, clients and press, and assist events.

Skills

Billing & invoicing

Office administration

Problem solving

Tools

Google Workspace

Excel

ERP software

Job description

Office Manager | Invoicing & Finance Support

based in Barcelona - onsite

We're partnering with a growing fashion brand with a small, highly committed team. We're looking for a hands-on, operational person who’s keen to grow in the fashion industry, to be the go-to person for the office and take ownership of the company’s billing, as part of the Finance team.

This role is for someone who enjoys the day-to-day: one moment you're issuing invoices, the next you're packing samples for a trade show.

What you'll do

Office management

• Coordinate general services: supplies, maintenance, suppliers and corporate materials.
• Keep workspaces and meeting rooms organised and aligned with the brand image.
• Provide administrative support to the different teams.
• Issue and track customer invoices across channels (wholesale, online and retail).
• Record and validate supplier invoices.
• Follow up on collections, payments, due dates and outstanding balances.
• Support reconciliations and month-end closing.

Logistics & events

• Prepare, pack and ship samples to showrooms, trade shows, clients and press, along with the related documentation.
• Provide hands-on support for events, trade shows and pop-up stores.

What we’re looking for

• 2-3 years' experience as an Office Manager or in administration or billing.
• Proven experience in invoicing and managing collections and payments.
• A hands-on, operational profile: you're comfortable solving problems, getting things done and switching between tasks.
• Genuine interest in the fashion industry.
• Fluent English and Spanish.
• Confident with Google Workspace and Excel; experience with an ERP or billing software is a plus.
• Rigorous, proactive and able to juggle different priorities.
• Highly valued: previous experience in fashion, sample logistics or events.

What we offer

• Permanent contract.
• Salary: €25,000 - €30,000 gross per year.
• A varied, visible role in a close-knit, growing team in the fashion industry.