Office Manager Assistant - Temporary position (Maternity Leave Cover)

Matrix Renewables; Madrid; On-site; EUR 24,000 - 32,000; Full time

Job summary

A renewable energy platform in Madrid is seeking a Temporary Assistant Office Manager to support daily operations during maternity leave. Key responsibilities include managing office duties, overseeing visitor interactions, and providing administrative support. Candidates should have a bachelor's degree and experience in office management, with strong time management and people skills. Proficiency in English and Spanish is required.

Qualifications

• One or more years of experience in office management.
• Ability to maintain confidentiality of company information.
• Experience in developing internal systems.
• Fluency in English and Spanish.

Responsibilities

• Support everyday office duties, including reception.
• Coordinate internal and external resources.
• Provide direct administrative support as needed.
• Assist in implementing office policies, procedures, and services.
• Provide scheduling, travel arrangements, and general administrative support.

Skills

Time management

People skills

Multitasking

Proficiency in office applications

Fluency in English

Fluency in Spanish

Education

Bachelor’s degree or equivalent

Job description

Office Manager Assistant - Temporary position (Maternity Leave Cover)

Matrix Renewables is a renewable energy platform founded by the alternative asset manager TPG through its impact investing arm, TPG Rise, in 2020. Headquartered in Madrid, the company develops, constructs, and owns renewable energy assets across Europe, the U.S., and LATAM.

Location: Madrid, Community of Madrid, Spain

About the Role

We are looking for an Assistant Office Manager to support the efficient daily operations of our Madrid office on a temporary basis to cover a maternity leave. Reporting directly to the Office Manager, the role will ensure a welcoming and well‑organized environment for employees and visitors and assist in the implementation of office policies, procedures, and services.

Key Activities and Responsibilities

• Support the management of everyday office duties, including reception.
• Oversee visitor interactions to ensure a friendly, personal experience.
• Maintain peak operations, implementing preventive measures for potential issues.
• Assist in the implementation of policies and procedures, measure outcomes against standards, and improve operational flow.
• Coordinate internal and external resources and cultivate relationships with vendors.
• Respond to requests and questions about office operations.
• Maintain office efficiency by managing common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Act as the main point of contact in the reception area, providing day‑to‑day oversight and reporting to management regularly.
• Provide direct administrative support as needed: scheduling appointments and meetings, booking travel, maintaining file systems, mailing and shipping packages, and updating contact databases and employee lists.
• Maintain office equipment, identify needs, acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Ensure the onboarding process for new employees.

General Skills / Attributes

• Bachelor’s degree or equivalent.
• One or more years of experience in office management.
• Strong time‑management and people skills, high flexibility, and excellent multitasking ability.
• Proficiency with office applications and aptitude for learning new software and systems.
• Ability to maintain confidentiality of company information.
• Experience in developing internal systems.
• Advanced computer skills and experience with online platforms.
• Fluency in English and Spanish.

If you are interested in applying, please click the following link.

Matrix is committed to a fulfilling, inclusive, and non‑discriminatory working environment in which all individuals are treated as individuals, with respect and dignity, and are given opportunities to develop their careers and contribute to both the Company’s and their own success. We advocate for equal opportunity and do not discriminate against gender, marital status, religion, age, color, race, sexual orientation, nationality, or disability.

Matrix Renewables (Spain), S.L. (“Matrix”), with domicile at C/ Velázquez 34, 3ª planta, 28001, Madrid, hereby informs the job applicant (the “Applicant”) that his/her curriculum vitae as well as all other personal data provided during the selection process will be processed by Matrix as data controller. Such data will be processed for the purpose of analyzing the Applicant’s skills and aptitudes and assessing the Applicant’s candidacy for the job offered.

The Applicant, under the terms established in the data protection regulations in force at any time, may exercise his/her rights to access, rectification, erasure, restriction of processing, data portability, objection, and not to be subject to automated individual decisions. For this purpose, he/she may contact in writing to the following email address: [e-mail].