Office & Finance Operations Specialist

Golf BidCo GmbH; Madrid; On-site; EUR 26,000 - 38,000; Full time

Job summary

GETEC in Madrid seeks an organized receptionist and office administrator to welcome visitors, answer calls, coordinate meetings, and provide finance-related support to local management.

You will handle invoices, assist with monthly closings, support audits, and maintain filing systems, leveraging Excel and basic accounting knowledge. Professional Spanish and good English are required to thrive in this role.

Qualifications

• Completed vocational training or education in Administration, Finance, or a comparable field.
• Experience in office administration, reception, finance administration, or accounting support.
• Good understanding of administrative processes; basic accounting knowledge.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience with ERP or accounting software is a plus.

Responsibilities

• Welcome visitors and manage the reception area.
• Handle incoming calls, correspondence, and inquiries.
• Coordinate meetings, travel arrangements, and provide admin support.
• Manage office supplies and documentation.
• Process and monitor invoices; support accounts payable/receivable.
• Assist with monthly and annual closing activities and audits.
• Contribute to process improvements in office and finance operations.

Skills

Office admin

Excel

Attention to detail

Communication

Finance support

Education

Vocational training in Admin/Finance

Tools

ERP software

Accounting software

Job description

GETEC in Madrid seeks an organized receptionist and office administrator to welcome visitors, answer calls, coordinate meetings, and provide finance-related support to local management.

You will handle invoices, assist with monthly closings, support audits, and maintain filing systems, leveraging Excel and basic accounting knowledge. Professional Spanish and good English are required to thrive in this role.